Executive Committee

That the proposal submitted by Unity Design Studio Inc. in response to Request for Proposal No. RFP2026-2 for Consulting Services for Design of a New Animal Shelter & MLES Offices , in the amount of $1,107,149.00 (net HST) or $1,229,440.00 (HST included) be accepted; That the total gross project cost of $1,506,999.00 (HST included), including the amount of the proposal, contingency, and other associated costs, and the total net project cost of $1,357,099.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $1,357,099.00 (net HST) as follows: the sum of $284,061.00 to be funded from DC Protective Services Development Charges Reserve Fund; the sum of $784,754.00 be funded by a transfer from the Animal Shelter Reserve Fund; and, the sum of $288,284.00 be funded by a transfer from the Casino Reserve; That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consu ltant purs uant to Request for Proposal No. RFP2026-2; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That the proposal submitted by Aquafor Beech Limited in response to Request for Proposal No. RFP2026-4, Cognac and Valley Farm SWM Pond Cleanouts, in the amount of $65,968.97 (net HST) or $73,255.64 (HST included) be accepted; That the total gross project cost of $171,892.00 (HST included) including the proposal fee amount, a contingency, and other associated costs, and the total net project cost of $154,794.00 (net HST) be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $1 54,794.00 (net HST) by a transfer from the Stormwater Management Reserve Fund as approved in the 2026 Capital Budget; That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2026-4; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Council approve the award of a one-year extension of the School Crossing Guard contract to Carraway Inc. for the 2026/2027 school year in accordance with the City’s Purchasing Policy Sections 09.03 (d); That Council authorize the Director, Finance & Treasurer to finance the 2026 portion of the School Crossing Guard Program in the amount of $264,730.00 (net HST) as approved in the 2026 Current Budget and that financing for 2027 portion, in the amount of $397,094.00 (net HST) be provided for in the 2027 Current Budget request, for a total amount of $661,824.00 (net HST); and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Council endorse the City Centre Park preferred concept design, as set out in Attachment 1, consisting of an outdoor skating rink and trail, misting water feature, amenity building with public washrooms, a staff area, mechanical/electrical room, and an ice re-surfacer storage room, walking paths, site furniture, opportunities for public art, turf, planting beds, and trees; That staff and the consultant be authorized to proceed with the design development and detailed design phase for the City Centre Park; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That the Quotation submitted by Premier Truck Group of London in response to Request for Quotation No. RFQQ2026-14 for the Supply and Delivery of One 4 Ton Dump Truck with Plow and Wing, in the amount of $467,078.00 (net HST) or $518,670.00 (HST included) be accepted; That the total gross project cost of $518,670.00 (HST included), and the total net project cost of $467,078.00 (net HST) be approved; That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $467,078.00 as approved in the 2026 Capital Budget, with the funding source changed from 5-year debt financing to DC-Other Services Related to Highway Reserve; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That the Development Applications Approvals Process (DAAP) Fee Review prepared by Watson and Associates Economists Ltd. included as Attachment 1 be endorsed; That the recommended amendments to the City Development - Building and Planning Fees and Development Services Fees included in Attachments 2, 3 and 4 to Report PLN 10-26 to establish fee adjustments, be approved; and that the draft By-laws to adopt Fees be finalized and forwarded to Council for enactment; That the recommended fees outlined in Attachments 2, 3 and 4 to Report PLN 10-26 take effect on July 1, 2026; That all Planning, Building, and Development Services Fees continue to be indexed annually, based on the City‘s annual budgeted cost increases or other appropriate index (i.e., the Municipal Price Index) to maintain the proposed level of cost recovery; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report SUS 02-26 regarding the Durham Greener Buildings Program and Challenge – City of Pickering Participation be received; That the Mayor and City Clerk be authorized to execute the Terms and Conditions Enrollment form to participate in the Region of Durham’s Durham Greener Buildings Challenge program, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor and/or Chief Administrative Officer; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report SUS 03-26 regarding the 2025 Sustainable Pickering Year-in-Review be received for information.

That the meeting be adjourned.

That Report CAO 04-26 regarding the City of Pickering’s 2025 Equity, Diversity and Inclusion Annual Report and 2026 Work Plan be received for information.

1. That the proposal submitted by Unity Design Studio Inc. in response to Request for Proposal No. RFP2026-2 for Consulting Services for Design of a New Animal Shelter & MLES Offices, in the amount of $1,107,149.00 (net HST) or $1,229,440.00 (HST included) be accepted; 2. That the total gross project cost of $1,506,999.00 (HST included), including the amount of the proposal, contingency, and other associated costs, and the total net project cost of $1,357,099.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $1,357,099.00 (net HST) as follows: a. the sum of $284,061.00 to be funded from DC Protective Services Executive Committee Meeting Minutes May 04, 2026 Development Charges Reserve Fund; b. the sum of $784,754.00 be funded by a transfer from the Animal Shelter Reserve Fund; and, c. the sum of $288,284.00 be funded by a transfer from the Casino Reserve; 4. That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consultant pursuant to Request for Proposal No. RFP2026-2; and, 5. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

1. That Report ENG 06-26 regarding Durham Meadoway Design Shared Services Memorandum of Understanding be received; 2. That the Mayor and City Clerk be authorized to execute the Durham Meadoway Design Shared Services Memorandum of Understanding in substantially the same form as attached to this report, subject to revisions acceptable to the Director, Engineering Services and the Director, Corporate Services & City Solicitor; 3. That the total gross project cost of $341,486.00 (HST included) and the total net project cost of $307,519.00 (net HST) be approved; 4. That the Director, Finance & Treasurer be authorized to fund the total net project cost of $307,519.00 (net HST) as follows: a. the sum of $153,759.00 be funded by a transfer from the Parks & Recreation Development Charges Reserve Fund as approved in the 2026 Current Budget; Executive Committee Meeting Minutes May 04, 2026 b. the sum of $153,760.00 be funded by a transfer from the City Share Development Charges Reserve as approved in the 2026 Current Budget; and, 5. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

1. That Council endorse the City Centre Park preferred concept design, as set out in Attachment 1, consisting of an outdoor skating rink and trail, misting water feature, amenity building with public washrooms, a staff area, Executive Committee Meeting Minutes May 04, 2026 mechanical/electrical room, and an ice re-surfacer storage room, walking paths, site furniture, opportunities for public art, turf, planting beds, and trees; 2. That staff and the consultant be authorized to proceed with the design development and detailed design phase for the City Centre Park; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report CAO 05-26 regarding the Pickering Anti-Black Racism Taskforce 2025 Year End Report and Proposed 2026 Work Plan be received for information; 2. That Council approve the 2026 4th Annual Community event in celebration of the International Day for People of African Descent, proposed for August 28, 2026, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 3. That Council authorize staff to issue a park permit to the Pickering Anti-Black Racism Taskforce for the use of Esplanade Park, per CUL 070 Community Festivals and Events Policy, for the Community Event in celebration of the International Day for People of African Descent; and, 4. That Council approve the 5th Annual Black Joy Holiday Market event on November 13 and 14, 2026, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer.