Council

That the minutes, Items 5.1 through 5.2, be approved.

That Report EC 01-26 of the Executive Committee Meeting held on January 12, 2026 be adopted, save and except Item 9.1, Report CAO 01-26 and Item 9.2, Report CLK 01-26.

That Report CAO 01-26, regarding Corporate Strategic Plan 2025 Annual Progress Report, be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Report CLK 01-26 regarding Amendments to the Records Retention By-law and Updates to Records and Privacy Policies be received; That the draft Records Retention By-law and Schedule included as Attachment 1 to this report be approved and enacted; That the draft ADM 060 Records Management Policy included as Attachment 2 to this report be approved; That the draft ADM 050 Municipal Freedom of Information and Protection of Privacy Policy included as Attachment 3 to this report be approved; That the draft by-law to designate the City Clerk as the Head under the Municipal Freedom of Information and Protection of Privacy Act , included as Attachment 4 to this report, be approved and enacted; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That the proposal submitted by Azmi and Warner Consulting in response to Request for Proposal No. RFP2025-1 for the City of Pickering Anti-Black Racism Action Plan in the amount of $60,000.00 (excluding HST) or $67,800.00 (HST included) be accepted; That the total gross project cost $67,800.00 (HST included), including the proposal, contingency and other associated costs, and the total net project cost of $61,056.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $61,056.00 to be funded from Property Taxes (Account 502530.4603), as approved in the 2026 Current Budget; That the Supervisor, Equity, Diversity, & Inclusion be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No RFP2025-1; and, That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto.

That Report CS 03-26 regarding Emergency Plumbing Repairs at the Pickering Civic Complex be received for information.

That the proposal submitted by SGL Planning & Design Inc. in response to Request for Proposal RFP2025‑24 to undertake the Land Use Review & Economic Analysis of the Pickering Federal Lands, in the amount of $79,114.00 (net HST) or $87,852.00 (HST included) be accepted; That the total gross project cost of $87,852.00 (HST included) and total net project cost of $79,114.00 (net HST) be approved, in accordance with Section 10.04 (c), as the assignment is over $50,000.00; That the Director, Economic Development & Strategic Projects be authorized to execute the Form of Agreement with the above mentioned consultant pursuant for Proposal RFP2025-24; That the Director, Finance & Treasurer be authorized to finance the net project cost of $79,114.00 (net HST) consisting of $70,000.00 funded from property tax supported operating budget (account number 10050.502230), as approved in the 2026 Budget, and additional $9,114.00 funded from the same source to address the project overage; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated within this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That the proposal submitted by CIMA+ in response to Request for Proposal No. RFP2025-22 for the Neighbourhood Traffic Calming Measures Guidelines in the amount of $136,410.00 (net HST) or $151,476.50 (HST included) be accepted; That the total gross project cost of $166,624.00 (HST included) including the fee amount and other associated costs and the total net project cost of $150,050.00 (net HST) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $150,050.00 (net HST) as follows; An amount of $135,045.00 of the approved project cost, as identified in the 2025 Development Charges Background Study and included in the 2026 Current Budget, be funded by a transfer from the Development Charges – Other Services Related to a Highway Reserve Fund; An amount of $15,005.00 of the approved project cost, as identified in the 2025 Development Charges Background Study and included in the 2026 Current Budget be funded from Property Taxes; That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with CIMA+ pursuant to Request for Proposal No. RFP2025-22; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results

That the quotation submitted by Safetek Emergency Vehicles Ltd. in response to Request for Quotation RFQQ2025-26 for the Supply and Delivery of One Demo Unit Aerial Apparatus, in the amount of $2,251,306.00 (excluding HST) or $2,543,975.00.00 (HST included) be accepted; That the total gross project cost of $2,773,941.00 (HST included) and the total net project cost of $2,498,020.00 (net of HST rebate) be approved; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.

That Council endorse the comments contained in Report INF 01-26, as the City of Pickering’s detailed comments on the Environmental Registry of Ontario Posting ERO 019-7891; and; That Council authorize the Chief Administrative Officer to submit the Council endorsed comments on the identified ERO to the Ministry of the Environment, Conservation and Parks website by the February 3, 2026 deadline.

That Council approve the hiring of KPMG for consulting and professional services regarding the City’s purchase of Frenchman’s Bay, understanding that senior government funding required to complete the purchase is not yet in place, such services to include environmental sampling, testing and analysis, business and financial analysis and advice, in an amount of $401,715.00 (HST included) or $361,756.80 (net HST rebate) be accepted in accordance with Purchasing Policy 10.03 (c); That the Director, Finance & Treasurer be authorized to finance the net HST project cost of $361,756.80 from a transfer from the Rate Stabilization Reserve (account 408007.11100); and, That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 1 0

WHEREAS, community road safety is a priority for the City of Pickering and its residents; And Whereas, the province of Ontario and municipalities across Ontario recognizes the need for traffic calming, in an effort to address potential risks associated with speeding vehicles in our communities; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That staff commence a community consultation to implement traffic calming rubber speed humps no later than May 2026, subject to community support on the following roads: The north-south portion of Pine Grove Avenue, from Pine Grove Park south to Valley Ridge Crescent/ Hogarth Street; Liverpool Road, south of Bayly Street; West Shore Boulevard, south of Sunrise Avenue; and, Fawndale Road.

WHEREAS, the City of Pickering offers senior citizens and people with a permanent physical or cognitive disability a snow clearing service in order to assist them with their sidewalk snow clearing responsibilities, and access to their homes; And Whereas, the current dispatch threshold of 5 cm does not always align with the day-to-day safety needs of seniors and/or persons with disabilities particularly during periods of light, repeated snowfall, drifting, and freeze–thaw conditions that create icy, slippery surfaces even when total accumulation is below 5 cm; And Whereas, seniors and persons with disabilities are at-risk during “small” events that quickly pack down and turn to ice; And Whereas, more frequent servicing of the property reduces slip-and-fall risk, and improves accessibility, better mobility and independence; And Whereas, enhanced clearing further supports residents getting to medical appointments, pharmacies, transit, and essential errands; And Whereas, the current and historical service volumes of 450 homes are below the targeted 750 homes that the program can accommodate; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That the Seniors and Persons with Disabilities Snow Clearing program lower the current program trigger threshold from 5 cm to 3 cm as a pilot project for the remainder of the 2025-2026 winter season (ending April 1, 2026); That the pilot pro

That By-law Numbers 8223/26 through 8229/26 be approved, save and except By-laws 8223/26 and 8224/26.

That By-law Number 8223/26 be approved.

That By-law Number 8224/26 be approved.

That Christine Bussue be appointed to the Pickering Anti-Black Racism Taskforce for a term ending on November 14, 2026, or until a successor is appointed

That By-law 8230/26, to confirm the proceedings of the January 26, 2026 Council Meeting be approved.

That the meeting be adjourned.

That Report CAO 01-26, regarding Corporate Strategic Plan 2025 Annual Progress Report, be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Council Meeting Minutes January 26, 2026 Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

1. That Report CLK 01-26 regarding Amendments to the Records Retention By- law and Updates to Records and Privacy Policies be received; 2. That the draft Records Retention By-law and Schedule included as Attachment 1 to this report be approved and enacted; 3. That the draft ADM 060 Records Management Policy included as Attachment 2 to this report be approved; 4. That the draft ADM 050 Municipal Freedom of Information and Protection of Privacy Policy included as Attachment 3 to this report be approved; 5. That the draft by-law to designate the City Clerk as the Head under the Municipal Freedom of Information and Protection of Privacy Act, included as Attachment 4 to this report, be approved and enacted; and, 6. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Council Meeting Minutes January 26, 2026 Councillor Robinson X Results 6 1 0 0 0

1. That the proposal submitted by CIMA+ in response to Request for Proposal No. RFP2025-22 for the Neighbourhood Traffic Calming Measures Guidelines in the amount of $136,410.00 (net HST) or $151,476.50 (HST included) be accepted; Council Meeting Minutes January 26, 2026 2. That the total gross project cost of $166,624.00 (HST included) including the fee amount and other associated costs and the total net project cost of $150,050.00 (net HST) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $150,050.00 (net HST) as follows; a. An amount of $135,045.00 of the approved project cost, as identified in the 2025 Development Charges Background Study and included in the 2026 Current Budget, be funded by a transfer from the Development Charges – Other Services Related to a Highway Reserve Fund; b. An amount of $15,005.00 of the approved project cost, as identified in the 2025 Development Charges Background Study and included in the 2026 Current Budget be funded from Property Taxes; 4. That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with CIMA+ pursuant to Request for Proposal No. RFP2025-22; and, 5. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Council

1. That Council approve the hiring of KPMG for consulting and professional services regarding the City’s purchase of Frenchman’s Bay, understanding that senior government funding required to complete the purchase is not yet in place, such services to include environmental sampling, testing and analysis, business and financial analysis and advice, in an amount of $401,715.00 (HST included) or $361,756.80 (net HST rebate) be accepted in accordance with Purchasing Policy 10.03 (c); 2. That the Director, Finance & Treasurer be authorized to finance the net HST Council Meeting Minutes January 26, 2026 project cost of $361,756.80 from a transfer from the Rate Stabilization Reserve (account 408007.11100); and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 1 0