Special Council

That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider matters pertaining to litigation or potential litigation, affecting the municipality, information explicitly supplied in confidence to the municipality by Canada, a province or territory or a Crown agency of any of them, and a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise and resume into the open session of the Regular Meeting of Council.

That the confidential direction provided to staff in relation to the Confidential Memorandum from the Director, Corporate Services & City Solicitor and the Director, City Development & CBO, dated September 8, 2026, be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Council directs staff as follows: b. To execute a Transfer Payment Agreement with the Province that includes a three-year overall reduction of 30% to the City and Seaton Residential Development Charge as of March 30, 2026 and subject to terms satisfactory to the Chief Administrative Officer and the Director, Finance & Treasurer from a financial perspective; i. That the Chief Administrative Officer, the Director, Finance & Treasurer, and the Director, Corporate Services & City Solicitor negotiate and finalize the Transfer Payment Agreement with the Province, and any other agreements or documents required in connection with the Development Charge Reduction Program, and that the Mayor and City Clerk be authorized to execute all such agreements and documents; ii. That staff develop the necessary administrative framework for the Development Charge Reduction Program, including eligibility requirements, the mechanism for administering the development charge reduction, monitoring and reporting requirements, any required amendments to the City By-laws, Policies or Procedures, together with any necessary funding and budget adjustments associated with the approved Grant funding and report back to Council as necessary for the approval of any required budget, By-law or Policy changes; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor A

That Report CS 27-26 regarding the Award of Q2026-26 - Construction of a New Fire Station 5 be received; That the Quotation submitted by Pomerleau Inc. in response to Request for Quotations Q2026-26 for the Construction of a New Fire Station 5, in the amount of $12,719,153.67 (HST included) or $11,453,991.84 (net HST) be accepted; That the total gross project cost of $15,101,992.10 (HST included) for construction and associated costs, and the total net project cost of $13,599,811.65 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $13,599,811.65 as follows: The amount of $500,000.00 from the Casino Reserve; The amount of $3,851,939.65 from the Operations Centre Reserve Fund; The amount of $9,247,872.00 as a contribution from Ontario Power Generation per the Municipal Infrastructure and Servicing Agreement (per CAO 06-26); That the Director, Community Services be authorized to execute the CCDC 2, 2020 Stipulated Price Contract with the above-mentioned contractor pursuant to Request for Quotations No. Q2026-26; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report INF 13-26 regarding the Whitevale Master Drainage Plan Implementation Construction Request for Quotation No. Q2026-25 be received; That the bid submitted by Elirpa Construction & Materials Ltd. in response to Request for Quotation No. Q2026-25 for the Whitevale Master Drainage Plan Implementation Construction project, in the amount of $4,528,202.26 (HST included) or $4,077,786.39 (net HST) be accepted; That the total gross project cost of $5,951,350.00 (HST included), including the amount of the bid, contingency and other associated costs, and the total net project cost of $5,359,375.00 (net HST) be approved; That Council approve the contract administration and construction inspection for Request for Quotation No. Q2026-25 to AECOM ULC in the amount of $203,479.30 (net HST), in accordance with the Purchasing Policy Section 10.03 (c) as the assignment is above $125,000; That the Director, Finance & Treasurer be authorized to Finance the total net project cost of $5,359,375.00 as follows: that the sum of $1,640,357.00 as approved in the 2021, 2024 & 2026 budget be funded from the OCIF Reserve Fund; that the sum of $2,959,643.00 as approved in the 2021 and 2024 budget be funded from the Rate Stabilization Reserve Fund; that the sum of the additional $795,375.00 be funded from Casino Reserves; That the Director, City Infrastructure be authorized to enter into and execute the Form of Agreement with the above-mentioned Contractor; and, That the appropriate officials of

That By-law 8285/26, to confirm the proceedings of the September 8, 2026 Council Meeting be approved.

That the meeting be adjourned.

1. That Council directs staff as follows: b. To execute a Transfer Payment Agreement with the Province that includes a three-year overall reduction of 30% to the City and Seaton Residential Development Charge as of March 30, 2026 and subject to terms satisfactory to the Chief Administrative Officer and the Director, Finance & Treasurer from a financial perspective; i. That the Chief Administrative Officer, the Director, Finance & Treasurer, and the Director, Corporate Services & City Solicitor negotiate and finalize the Transfer Payment Agreement with the Province, and any other agreements or documents required in connection with the Development Charge Reduction Program, and that the Mayor and City Clerk be authorized to execute all such agreements and documents; Special Council Meeting Minutes September 08, 2026 ii. That staff develop the necessary administrative framework for the Development Charge Reduction Program, including eligibility requirements, the mechanism for administering the development charge reduction, monitoring and reporting requirements, any required amendments to the City By-laws, Policies or Procedures, together with any necessary funding and budget adjustments associated with the approved Grant funding and report back to Council as necessary for the approval of any required budget, By-law or Policy changes; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this

1. That Report CS 27-26 regarding the Award of Q2026-26 - Construction of a New Fire Station 5 be received; 2. That the Quotation submitted by Pomerleau Inc. in response to Request for Quotations Q2026-26 for the Construction of a New Fire Station 5, in the amount of $12,719,153.67 (HST included) or $11,453,991.84 (net HST) be accepted; 3. That the total gross project cost of $15,101,992.10 (HST included) for construction and associated costs, and the total net project cost of $13,599,811.65 (net HST) be approved; 4. That the Director, Finance & Treasurer be authorized to finance the net project cost of $13,599,811.65 as follows: a. The amount of $500,000.00 from the Casino Reserve; b. The amount of $3,851,939.65 from the Operations Centre Reserve Fund; Special Council Meeting Minutes September 08, 2026 c. The amount of $9,247,872.00 as a contribution from Ontario Power Generation per the Municipal Infrastructure and Servicing Agreement (per CAO 06-26); 5. That the Director, Community Services be authorized to execute the CCDC 2, 2020 Stipulated Price Contract with the above-mentioned contractor pursuant to Request for Quotations No. Q2026-26; and, 6. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

1. That Report INF 13-26 regarding the Whitevale Master Drainage Plan Implementation Construction Request for Quotation No. Q2026-25 be received; 2. That the bid submitted by Elirpa Construction & Materials Ltd. in response to Request for Quotation No. Q2026-25 for the Whitevale Master Drainage Plan Implementation Construction project, in the amount of $4,528,202.26 (HST included) or $4,077,786.39 (net HST) be accepted; 3. That the total gross project cost of $5,951,350.00 (HST included), including the Special Council Meeting Minutes September 08, 2026 amount of the bid, contingency and other associated costs, and the total net project cost of $5,359,375.00 (net HST) be approved; 4. That Council approve the contract administration and construction inspection for Request for Quotation No. Q2026-25 to AECOM ULC in the amount of $203,479.30 (net HST), in accordance with the Purchasing Policy Section 10.03 (c) as the assignment is above $125,000; 5. That the Director, Finance & Treasurer be authorized to Finance the total net project cost of $5,359,375.00 as follows: a. that the sum of $1,640,357.00 as approved in the 2021, 2024 & 2026 budget be funded from the OCIF Reserve Fund; b. that the sum of $2,959,643.00 as approved in the 2021 and 2024 budget be funded from the Rate Stabilization Reserve Fund; c. that the sum of the additional $795,375.00 be funded from Casino Reserves; 6. That the Director, City Infrastructure be authorized to enter into and execute the Form of Agreemen