Executive Committee

That Report CS 34-25 regarding Additional Funds for Quotation No. RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement be received; That additional costs in the amount of $303,260.00 (net of HST rebate) over the original estimated project cost for RFQQ2025-5 (Report CS 08-25) for Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement resulting in a revised total net project cost of $2,074,189.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $2,074,189.00 to be funded from the Canada Community Building Fund (CCBF) (FGT) Oblg RF as approved in the 2025 Capital Budget; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That Request for Proposal No. RFP2025-19 for Consulting Services for Greenwood Community Centre Remediation & Demolition, as submitted by Barry Bryan Associates in the amount of $60,750.72 (net HST) or $67,461.00 (HST included) be accepted; That the total gross project cost of $165,507.00 (HST included) for design and associated costs, and the total net project cost of $149,044.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $149,044.00 as approved in the 2025 Capital Budget and funded from the Facilities Reserve; That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-19; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That Report CS 36-25 regarding Museum Deaccession be received; That Council endorse the deaccession of museum artifacts, as set out in Attachment 1; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report.

That the lowest compliant respondent, Epoke North America Inc. for Request for Quotation No. Q2025-26A for the Supply and Delivery of a Street Sweeper, in the amount of $582,220.00 (net HST) or $646,530.00 (HST included) be accepted; That the total gross project cost of $646,530.00 (HST included), and that the total net project cost of $582,220.00 (net HST) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $582,220.00 as approved in the 2025 Capital Budget, to be funded by a transfer from the Equipment Reserve Fund; and, That the appropriate officials if the City of Pickering be authorized to take the necessary actions as indicated in this report.

That the meeting be adjourned.

1. That staff be authorized to issue a park permit for use of Bruce Hanscomb Memorial Park by Alkame Dragon Boat Services from Sunday, May 24, 2026, until Sunday, May 31, 2026 (inclusive), for the Pickering Dragon Boat Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Dragon Boat Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 2. That staff be authorized to issue a park permit for use of Esplanade Park by Durham Community Health Centre on Friday, June 12, 2026, for National Indigenous Peoples Day, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 3. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 16, 2026, until Monday, June 22, 2026 (inclusive), for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Executive Committee Meeting Minutes December 01, 2025 Officer; 4. That staff be authorized to issue a park permit for use of Esplanade Park

1. That Report CS 34-25 regarding Additional Funds for Quotation No. RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof Executive Committee Meeting Minutes December 01, 2025 and Skylight Replacement be received; 2. That additional costs in the amount of $303,260.00 (net of HST rebate) over the original estimated project cost for RFQQ2025-5 (Report CS 08-25) for Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement resulting in a revised total net project cost of $2,074,189.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $2,074,189.00 to be funded from the Canada Community Building Fund (CCBF) (FGT) Oblg RF as approved in the 2025 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

1. That Request for Proposal No. RFP2025-19 for Consulting Services for Greenwood Community Centre Remediation & Demolition, as submitted by Barry Bryan Associates in the amount of $60,750.72 (net HST) or $67,461.00 (HST included) be accepted; Executive Committee Meeting Minutes December 01, 2025 2. That the total gross project cost of $165,507.00 (HST included) for design and associated costs, and the total net project cost of $149,044.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $149,044.00 as approved in the 2025 Capital Budget and funded from the Facilities Reserve; 4. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-19; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.