Executive Committee

That Report SUS 05-25 regarding the 2024 Measuring Sustainability Report be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Report CLK 04-25 regarding the 2026 Committee and Council Meeting Schedule be received; That the 2026 Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Council endorse that the commission of public art at the main entrance of Dorsay Community & Heritage Centre be awarded to Hooman Mehdizadehjafari; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $112,566.43 to be funded by a transfer from the Public Art Reserve as approved in the 2025 Current Budget; That the Mayor and the City Clerk be authorized to execute the Letter of Understanding between Hooman Mehdizadehjafari and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.

That Report CS 23-25 be referred to the September 29, 2025 Council meeting for direction.

That the Mayor and City Clerk be authorized to execute the Licence Agreement with Pickering Pickleball Club submitted as Attachment 1 of this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, That the appropriate officials of the City of Pickering be authorized to take the necessary action as indicated in this report.

That the proposal submitted by Aquafor Beech Limited, in response to Request for Proposal No. RFP2025-11 for the Frenchman’s Bay Watersheds Stormwater Management Master Plan Update, in the amount of $481,782.72 (net HST) or $534,998.50 (HST included) be accepted; That the total gross project cost of $616,748.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $555,401.00 (net HST) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $555,401.00 as follows: The sum of $499,861.00 to be funded by a transfer from the from Development Charges – Stormwater Management Reserve Fund as approved in the 2025 Current Budget; The sum of $55,540.00 to be funded from Property Taxes; That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with Aquafor Beech Limited pursuant to Request for Proposal No. RFP2025-11; and, That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That Report FIN 13-25 regarding Investment Portfolio Activity for the Year Ended December 31, 2024 be received for information.

That Report FIN 14-25 regarding the 2024 Building Permit Stabilization Reserve Fund be received for information.

That Quotation No. RFP2025-9 submitted by Dependable Truck & Tank Limited for the supply and delivery of one Fire Pumper Rescue Apparatus in the amount of $1,721,775.00 plus HST be accepted; That the total gross project cost of $2,312,856.00 (HST included) and the total net project cost of $2,082,798.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,082,798.00 to be funded from the Rate Stabilization Reserve; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.

That Council authorize City staff to participate in the creation of an Indigenous Engagement Guide for Durham Region area municipalities; That Council agree to financially support the creation of an Indigenous Engagement Guide for Durham Region area municipalities: Based on a funding formula of: Whitby: 31%; Ajax, Clarington, Oshawa, and Pickering: 15% each; Brock, Scugog, Uxbridge: 3% each; To an upset limit of $25,000 for Pickering’s portion of the costs; That Council authorize the Mayor and City Clerk to execute a cost sharing agreement among the City of Pickering, and the other area municipalities, a draft of which is included in Attachment 1, subject to any necessary, agreed to, minor refinements; and, That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That the meeting be adjourned.

That Report CS 23-25 be

1. That Quotation No. RFP2025-9 submitted by Dependable Truck & Tank Limited for the supply and delivery of one Fire Pumper Rescue Apparatus in the amount of $1,721,775.00 plus HST be accepted; 2. That the total gross project cost of $2,312,856.00 (HST included) and the total net project cost of $2,082,798.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,082,798.00 to be funded from the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Committee Meeting Minutes September 02, 2025

1. That Council authorize City staff to participate in the creation of an Indigenous Engagement Guide for Durham Region area municipalities; 2. That Council agree to financially support the creation of an Indigenous Engagement Guide for Durham Region area municipalities: a. Based on a funding formula of: i. Whitby: 31%; ii. Ajax, Clarington, Oshawa, and Pickering: 15% each; iii. Brock, Scugog, Uxbridge: 3% each; b. To an upset limit of $25,000 for Pickering’s portion of the costs; 3. That Council authorize the Mayor and City Clerk to execute a cost sharing agreement among the City of Pickering, and the other area municipalities, a draft of which is included in Attachment 1, subject to any necessary, agreed to, minor refinements; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.