Council

That the minutes, Items 6.1 through 6.2, be approved.

That Report EC 09-25 of the Executive Committee Meeting held on November 3, 2025 be adopted, save and except Item 9.2, Report CS 31-25, Item 9.3, Report CS 32-25, Item 9.4, Report CS 33-25, and Item 9.5, Report FIN 17-25.

That Request for Quotation No. Q2025-31 for Advertising at Chestnut Hill Developments Recreation Complex Arena and Don Beer Arena submitted by Futuresign Multimedia Displays Inc. in the amount of $78,131.00 (plus HST) be accepted; That the Director, Community Services be authorized to execute the Form of Agreement with Futuresign Multimedia Displays Inc. pursuant to Request for Quotation No. Q2025-31, for a three-year term beginning December 1, 2025 and ending November 30, 2028, with an option to extend for an additional one year term, until November 30, 2029, pending satisfactory performance in the delivery of services; and, That the appropriate City officials be authorized to take the necessary actions as indicated in this report.

That Request for Proposal No. RFP2025-10 for Consulting Services for George Ashe Library & Community Centre, as submitted by Barry Bryan Associates in the amount of $263,558.40 (net HST) be accepted; That the total gross project cost of $412,450.00 (HST included) for design and associated costs, and the total net project cost of $371,424.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $371,424.00 as approved in the 2020 and 2023 Capital Budgets and funded from the Casino Reserve, Library Building Reserve and Property Tax; That the Director, Community Services be authorized to execute the OAA_600-2021-A_ V1.2_Contract with Barry Bryan Associates pursuant to Request for Proposal No. RFP2025-10; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That Council approve the General Municipal Fees and Charges 2026 By-law (to amend By-laws 6191/03) and Schedule I, as set out in Attachment 1, and incorporate these into the 2026 Current Budget; and, That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto.

That Report BYL 02-25 regarding amendments to the Vehicle for Hire By-law 7739/20 be received; That the attached amendment to the Vehicle for Hire By-law 7739/20 (Attachment 1) be enacted to increase access to accessible taxicab services; That the draft amendments to the Fees and Charges By-law (Attachment 2) be enacted to repeal the Accessible Service Supplement; and, That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That Report CAO 18-25 regarding the City Property Naming of the Pickering Public Library branch at the Dorsay Community & Heritage Centre be received; That Council approve the Pickering Public Library branch at the Dorsay Community & Heritage Centre to be named the Greenwood Heritage Library Branch; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report.

That Report ECD 09-25 regarding an Update on the Municipal Accommodation Tax and Destination Pickering be received; That Organizational By-Law No.1 for Destination Pickering, with an effective date of December 1, 2025, as set out in Attachment 1, be approved; That Policy ADM 300 – Asset Transfers to Municipal Services Corporations, as set out in Attachment 2, be approved; That the Mayor and City Clerk be authorized to execute the Service Level Agreement between the City and Destination Pickering Inc. as set out in Attachment 3; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Report FIN 18-25 entitled “Annual Treasurer’s Statement Report: Summary of Activity for the Year Ended December 31, 2024” as required by the Development Charges Act, 1997 and Planning Act be received for information; That the City of Pickering’s “Annual Treasurer’s Statement Report” be made available to the public on the City of Pickering’s website; and, That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto.

That the proposal submitted by Perry Group Consulting Ltd. in response to RFP2025-15 for consulting services to conduct a comprehensive assessment of the current functionality of the City’s AMANDA and PRISM software platforms, in the amount of $71,843.00 (net HST) or $79,778.00 (HST included) be accepted; That the total gross project cost of $79,778.00 (HST included) and the total net project cost of $71,843.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the total net project cost of $71,843.00 from the previously approved 2025 Current Budget 10110.502230 (Cost Centre); That the Director, Corporate Services & City Solicitor be authorized to execute the Form of Agreement with the above mentioned consultant pursuant to Request for Proposal No. RFP2025-15; and, That the appropriate officials of City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That By-law Numbers 8212/25 through 8214/25 be approved.

That the following industry stakeholders be appointed to the Destination Pickering Board of Directors for a term ending on December 1, 2028, or until a successor is appointed: Michael Bertuzzi Dwyane McMulkin Jeff Park Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That the Director, Corporate Services & City Solicitor be authorized to proceed with the acquisition of Part 1, Plan 40R-33097, being a parcel of land adjacent to Walnut Lane, in accordance with the provisions contained in Confidential Report LEG 09-25.

That By-law 8215/25, to confirm the proceedings of the November 24, 2025 Council Meeting be approved.

That the meeting be adjourned.

Council Meeting Minutes November 24, 2025 1. That Report CAO 18-25 regarding the City Property Naming of the Pickering Public Library branch at the Dorsay Community & Heritage Centre be received; 2. That Council approve the Pickering Public Library branch at the Dorsay Community & Heritage Centre to be named the Greenwood Heritage Library Branch; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report.

That the following industry stakeholders be appointed to the Destination Pickering Board of Directors for a term ending on December 1, 2028, or until a successor is appointed: Council Meeting Minutes November 24, 2025 Michael Bertuzzi Dwyane McMulkin Jeff Park Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0