Council

That the minutes, Items 6.1 through 6.5, be approved.

That the Report of the Integrity Commissioner, dated October 20, 2025, as contained in Corr. 45-25, pertaining to Councillor Robinson be received; and, That in accordance with the Integrity Commissioner’s Report recommendations, the salary remuneration paid to Councillor Robinson be suspended for a period of 90 days starting on February 19, 2026 and ending on May 19, 2026.

That Report EC 08-25 of the Executive Committee Meeting held on October 6, 2025 be adopted.

That Report EC 05-25 of the Planning & Development Committee Meeting held on October 6, 2025 be adopted.

That Report CLK 05-25 regarding Request for Proposal RFP2025-18 for an Internet & Paper Ballot Voting Solution for the 2026 Municipal Election be received; That the proposal submitted by Neuvote Systems Inc., in the amount of $311,428.00 (HST included), and a net project cost of $280,451.00 (net HST), to provide an integrated internet and paper ballot voting solution for a period of 5 years be accepted; That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $280,451.00 by a transfer from the Election Reserve; and, That the Director, Corporate Services & City Solicitor be authorized to execute the Form of Agreement with the above mentioned consultant pursuant to Request for Proposal No. RFP2025-18; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report CS 29-25 regarding Emergency Plumbing Repairs at Chestnut Hill Developments Recreation Complex be received for information.

That the proposal submitted by KPMG LLP, in response to Request for Proposal No. RFP2025-17 to prepare a Corporate Economic Development Strategic Plan, in the amount of $97,465.00 (net HST) or $108,230.27 (HST included) be accepted; That the total gross project cost of $108,230.27 (HST included) and total net project cost of $97,465.00 (net HST) be approved, in accordance with Section 10.04 (c), as the assignment is over $50,000.00; That the Director, Economic Development & Strategic Projects be authorized to execute the Form of Agreement with the above mentioned consultant pursuant for Proposal No. RFP2025-17; That the Director, Finance & Treasurer be authorized to finance the net project cost of $97,465.00 (net HST) from account 10050.502230; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That Report INF 12-25 regarding winter control on additional park pathways be received; That the Mayor be requested to include funding in the amount of $4,250.00 in the City’s 2026 Current Budget (City Infrastructure Department) to expand the City’s winter control program to include five additional park pathways at J. McPherson Park, Lynn Heights Park, Jackson Green, Rick Johnson Memorial Park and S.M. Woodsmere Park; That the expanded winter control program for park pathways at Lynn Heights Park and S.M. Woodsmere Park be a one-year Pilot Project in 2026 with staff reporting back to Council by Q2 2026; That the Mayor be requested to include funding in the amount of $350,000.00 in the City’s 2026 Capital Budget for the installation of solar lighting at Lynn Heights Park and S.M. Woodsmere Park; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions to implement the recommendations in this report.

That Report PLN 22-25 regarding Universal City Seven Developments Inc. – Request for Development Charges Deferral be received; That, pursuant to By-law 8190/25, as amended, Council authorize the Mayor and City Clerk to execute a DC Deferral Agreement, subject to any necessary, agreed to, minor refinements as determined by the Director, Finance & Treasurer, the Director, Corporate Services & City Solicitor, and the Chief Administrative Officer; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations of this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That Operative 3 of Council Resolution #694/25 regarding the removal of pickleball lines and reverting back to only tennis courts at Shadybrook Park be reconsidered. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That prior to removing the Pickleball lines at Shadybrook Park and reverting the court back to tennis only, staff be directed to engage with the residents surrounding Shadybrook Park, the Amberlea Tennis Club, and the Pickering Pickleball Club in relation to ongoing use of the third Shadybrook Park Court for pickleball, considering the results of the noise study and impacts of street parking on residents, and return recommendations in a Report to Council in Q1, 2026. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 4 2 0 0 1

That By-law Numbers 8209/25 through 8210/25 be approved.

That the confidential direction provided to staff at the in-camera session, in relation to the Confidential Memorandum from the Director, City Development & CBO and Director, Corporate Services & City Solicitor, dated October 27, 2025, be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That the Director, City Infrastructure be directed to report back to Council in Q1, 2026 regarding: The feasibility of incorporating Hot In-Place Recycling into Pickering’s road maintenance and rehabilitation program; Cost comparisons between traditional resurfacing methods and Hot In-Place Recycling, including potential long-term taxpayer savings; Warranty terms, life-cycle benefits, and projected service life; Environmental advantages such as reduced trucking, material reuse, and lower emissions; and, Opportunities for pilot projects within the City of Pickering.

That By-law 8211/25, to confirm the proceedings of the October 27, 2025 Council Meeting be approved.

That the meeting be adjourned.

1. That the proposal submitted by KPMG LLP, in response to Request for Proposal No. RFP2025-17 to prepare a Corporate Economic Development Strategic Plan, in the amount of $97,465.00 (net HST) or $108,230.27 (HST included) be accepted; 2. That the total gross project cost of $108,230.27 (HST included) and total net project cost of $97,465.00 (net HST) be approved, in accordance with Section 10.04 (c), as the assignment is over $50,000.00; 3. That the Director, Economic Development & Strategic Projects be authorized to execute the Form of Agreement with the above mentioned consultant pursuant for Proposal No. RFP2025-17; 4. That the Director, Finance & Treasurer be authorized to finance the net project cost of $97,465.00 (net HST) from account 10050.502230; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Council Meeting Minutes October 27, 2025 Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

1. That Report INF 12-25 regarding winter control on additional park pathways Council Meeting Minutes October 27, 2025 be received; 2. That the Mayor be requested to include funding in the amount of $4,250.00 in the City’s 2026 Current Budget (City Infrastructure Department) to expand the City’s winter control program to include five additional park pathways at J. McPherson Park, Lynn Heights Park, Jackson Green, Rick Johnson Memorial Park and S.M. Woodsmere Park; 3. That the expanded winter control program for park pathways at Lynn Heights Park and S.M. Woodsmere Park be a one-year Pilot Project in 2026 with staff reporting back to Council by Q2 2026; 4. That the Mayor be requested to include funding in the amount of $350,000.00 in the City’s 2026 Capital Budget for the installation of solar lighting at Lynn Heights Park and S.M. Woodsmere Park; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to implement the recommendations in this report.

Council Meeting Minutes October 27, 2025 1. That Report PLN 22-25 regarding Universal City Seven Developments Inc. – Request for Development Charges Deferral be received; 2. That, pursuant to By-law 8190/25, as amended, Council authorize the Mayor and City Clerk to execute a DC Deferral Agreement, subject to any necessary, agreed to, minor refinements as determined by the Director, Finance & Treasurer, the Director, Corporate Services & City Solicitor, and the Chief Administrative Officer; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations of this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That Operative 3 of Council Resolution #694/25 regarding the removal of pickleball lines and reverting back to only tennis courts at Shadybrook Park be reconsidered. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Council Meeting Minutes October 27, 2025 Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That the Director, City Infrastructure be directed to report back to Council in Q1, 2026 regarding: 1. The feasibility of incorporating Hot In-Place Recycling into Pickering’s road maintenance and rehabilitation program; 2. Cost comparisons between traditional resurfacing methods and Hot In-Place Recycling, including potential long-term taxpayer savings; 3. Warranty terms, life-cycle benefits, and projected service life; Council Meeting Minutes October 27, 2025 4. Environmental advantages such as reduced trucking, material reuse, and lower emissions; and, 5. Opportunities for pilot projects within the City of Pickering.