Council

That the minutes, Items 6.1 through 6.3, be approved.

That the rules of procedure be suspended to allow an additional delegation who registered after the deadline.

That Corr. 46-25, from Angela Todd Anderson, Administrator, New Beginnings Church, dated November 15, 2025, regarding the New Beginnings Community Hurricane Relief Fund, be received; and, That emergency relief funds in the amount of $2,000.00, payable to New Beginnings Community Church, be provided from the City of Pickering in care of the New Beginnings Community Hurricane Relief Fund for the Jamaica Recovery Aid initiative and that such funds be paid from Account 503040.11100.

That Report EC 10-25 of the Executive Committee Meeting held on December 1, 2025 be adopted, save and except Item 10.3, Report CS 35-25 and Item 10.4, Report CS 36-25.

That Request for Proposal No. RFP2025-19 for Consulting Services for Greenwood Community Centre Remediation & Demolition, as submitted by Barry Bryan Associates in the amount of $60,750.72 (net HST) or $67,461.00 (HST included) be accepted; That the total gross project cost of $165,507.00 (HST included) for design and associated costs, and the total net project cost of $149,044.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $149,044.00 as approved in the 2025 Capital Budget and funded from the Facilities Reserve; That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-19; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That Report CS 36-25 regarding Museum Deaccession be received; That Council endorse the deaccession of museum artifacts, as set out in Attachment 1; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report.

That Report PD 06-25 of the Planning & Development Committee Meeting held on December 1, 2025 be adopted.

That Report CAO 21-25 regarding Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot - Project Update, Milestone Report #2, be received for information.

That Report CAO 22-25 regarding the Dorsay Community & Heritage Centre Project Update be received for information.

That Report CLK 06-25 regarding Xerox Canada Ltd. Print Shop Equipment Lease Renewal be received; That Council approve the new lease agreements with Xerox through Red X TechnologiesInc. for a period of five and a half years; from May 1, 2026 to October 31, 2031 with the option to extend to October 31, 2033, based on the terms and conditions of collaborative agreement number OECM-2022-411 - Multi-Function Devices and A4 Printer; That the Director, Corporate Services & City Solicitor be authorized to execute the lease agreement for the Xerox Canada Ltd. printers and any related agreements; That the total contract value over the lease term, not to exceed $291,760.29 (net HST),be funded through the approved Current Budgets from 2026 to 2031; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Request for Proposal No. RFP2025-21 for Consulting Services for the Harvey House Restoration, as submitted by +VG Architects in the amount of $82,374.72 (net HST) or $91,473.50 (HST included), be accepted; That the total gross project cost of $119,385.00 (HST included) for design and associated costs, and the total net project cost of $107,510.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $107,510.00 as approved in the 2020 and 2025 Capital Budgets and funded from a transfer from Property Taxes and the Facilities Reserve; That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-21; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That Report ENG 21-25 regarding the Waterfront Visionary Advisory Committee recommendation to request Council to prepare a letter of support to seek federal funding for a replacement vessel for PARA Marine Search and Rescue be received; That the Mayor be authorized to send a letter of support from the City of Pickering to Juanita Nathan, MP Pickering-Brooklin seeking federal funding for a replacement vessel for PARA Marine Search and Rescue; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Note: The disposition of this matter was determined through the referral motion below: Resolution # 905/25 Moved By Councillor Brenner Seconded By Councillor Robinson That Report ENG 21-25 be

That an interim property tax levy be adopted for all realty property classes for 2026; That the interim property tax levy instalment due dates be February 24, 2026 and April 24, 2026; That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.

That Report FIR 07-25, regarding the Memorandum of Understanding for Fire Protection and Community Emergency Management between The Corporation of the City of Pickering and Ontario Power Generation Inc., be received; That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with Ontario Power Generation Inc., as set out in Attachment 1 of this report, subject to such revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and, That the appropriate City of Pickering officials be authorized to take the necessary actions to implement the recommendations in this report.

WHEREAS, sudden cardiac arrest is a primary cause of mortality in Canada and ensuring rapid access to Automated External Defibrillator (AEDs) is critical to improving survival outcomes; And Whereas, the City of Pickering has installed AEDs in various municipal facilities to enhance emergency readiness and community well-being; And Whereas, the AED Foundation Ontario provides the province’s main database and official registry of AEDs for first responders and community members; And Whereas, registered AEDs provide emergency services with the quickest navigation and response times to deescalate emergency scenarios; And Whereas, strong communication with our residents and community members remains a priority for important message sharing, connectivity, and engagement; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That staff register the City’s publicly available AED with the AED Foundation Ontario; and, That staff promote AED awareness to Pickering residents.

WHEREAS, Lakeshore East Express train service previously provided a vital transit option for residents of Durham Region commuting to Union Station in downtown Toronto; And Whereas, the original timeline indicated that this disruption would last for three years and be completed by 2024, yet there is currently no updated timeline or clear communication on when the service will resume, raising concerns about project continuity and delivery; And Whereas, on Monday, May 26, 2025, Ajax MPP Rob Cerjanec, raised a question in the Ontario Legislature to the Minister of Transportation regarding the timeline for the return of the GO Lakeshore East Express service, but did not receive a clear response; And Whereas, the return of this express service would significantly improve public transportation options for residents of Durham Region and reduce the vehicular traffic and gridlock in and out of Toronto; And Whereas, on June 15, 2023 Metrolinx announced the next steps to extend GO service to Bowmanville, followed by a public announcement to commence work on January 12, 2026, that will force the closure of the southern part of Simcoe Street in Oshawa, the only continuous roadway connecting Lake Ontario to Port Perry, a road that houses Lakeridge Health Oshawa, plus additional extended medical services, putting increased commuter pressure on arterial roadways and Highway 401 until work concludes in 2029; And Whereas, Durham Region is one of the fastest-growing areas in Ontario, and ensurin

WHEREAS, the Whitevale School House located at 3215 Sideline 28 was built in 1865 by Truman P. White and served as the community school house until 1966, after which it was converted into a private residence; And Whereas, the building was constructed in the Greek Revival style and has significant potential heritage value, including architectural value as a rare example of a large, well-designed country schoolhouse; associative value for its long-standing role in the education and growth of the Whitevale community; and contextual value for its contribution to the character of Whitevale Road and the Whitevale Heritage Conservation District; And Whereas, residents in the community would like to see this unique building and its history protected, with consideration for adaptive reuse; And Whereas, the building is currently vacant and has been subject to deterioration and vandalism; And Whereas, the City is aware that Infrastructure Ontario is currently reviewing the Whitevale School House to determine whether the property merits designation as a provincially significant heritage property; And Whereas, City of Pickering heritage staff have reviewed the historical significance of the property and recommend that it be designated under Part IV of the Ontario Heritage Act, recognizing that such designation is not legally enforceable on provincially owned lands; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs, through the Office of the

WHEREAS, Parks Canada closed access to Rouge Beach and the Great Lakes Waterfront Trail including the pedestrian bridge over Rouge River abruptly, November 26, 2025 with a scheduled re-opening in 2027; And Whereas, upon becoming aware of the proposed closure in early fall, City of Pickering staff arranged a meeting with Parks Canada; And Whereas, a meeting was held on December 8, 2025; And Whereas, Pickering staff in advance of the meeting, communicated concerns with Parks Canada, that while the Waterfront Trail was being considered for closure in Toronto including the pedestrian bridge over Rouge River, that the section of Waterfront Trail from the bottom end of Dyson Road to Bella Vista Drive should remain open for Pickering residents; And Whereas, many of those using the pedestrian bridge, use it to access the Rouge Hill GO Station to get to and from work, including employees of Abbeylawn Retirement Home; And Whereas, the posted detour route for the Waterfront Trail closure requires Pickering users to walk up Dyson Road and Rougemount Drive to Kingston Road which is not practical. Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That Parks Canada be requested to immediately take the necessary steps to explore options to re-open access across the pedestrian bridge at the foot of Dyson Road to enable residents to access the Rouge Hill GO Station during the Rouge Beach Imp

WHEREAS, Safety Code 6 sets out recommended safety limits for human exposure to radiofrequency electromagnetic fields (EMF) in the frequency range of 3 kHz to 300 GHz; And Whereas, this frequency range includes those used by communications devices and equipment that emit radiofrequency EMF, including Wi-Fi, cell phones, smart metres and technologies using 5G; And Whereas, Innovation, Science and Economic Development Canada (formerly known as Industry Canada) is the primary approval authority for the location and operation of telecommunication facilities under the Radiocommunications Act; And Whereas, Safety Code 6 was last updated in 2015; And Whereas, Telecommunications technology has advanced significantly over the past decade with the introduction and expansion of 5G technology, and continues to evolve; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That Health Canada and Innovation, Science and Economic Development Canada be requested to conduct a review of Safety Code 6, which would include the following: consideration of acceptable separation distances between telecommunication facilities and sensitive land uses, including residences, schools, places of worship, and daycare facilities; consider establishing an advisory committee as part of the review process, including representation from local municipalities and school boards; and, That a copy of this resolution b

That By-law Numbers 8216/25 through 8221/25 be approved, save and except 8216/25 and 8219/25.

That By-law Number 8216/25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That By-law Number 8219/25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Report CAO 23-25 regarding the Elexicon Issuance Notice be received; That Council selects Option 1 of the Pre-Emptive Acceptance Notice which is to decline to participate in the offering and agree to waive all of its rights under Article 5 of the USA in respect to the offering; That the Mayor and Clerk be authorized to execute the Pre-Emptive Acceptance Notice and any other documents as are necessary to select Option 1 of the Pre-Emptive Acceptance Notice, as set out in Attachment 1, and submit them to Elexicon Corporation prior to the deadline of 5:00 pm on December 24, 2025; and, That the appropriate officials of the City of Pickering officials be authorized to take actions necessary to implement the recommendations in this report. 15.2 Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor Re: Council Direction Regarding Appeal of Committee of Adjustment Decision City File: MV 51/25 Applicant: St. Mary and St. John the Beloved Coptic Orthodox Church Property Address: 980 & 984 Kingston Road OLT File: OLT-25-000941 Resolution # 918/25 Moved By Councillor Cook Seconded By Councillor Robinson That, regarding Minor Variance Application MV 51/25 by St. Mary and St. John the Beloved Coptic Orthodox Church, the City takes no further action with respect to the appeal of the decision of the Committee of Adjustment to the Ontario Land Tribunal submitted by the applicant. 16. Regional Councillor Updates There were

That the meeting be adjourned.

1. That Request for Proposal No. RFP2025-21 for Consulting Services for the Harvey House Restoration, as submitted by +VG Architects in the amount of $82,374.72 (net HST) or $91,473.50 (HST included), be accepted; 2. That the total gross project cost of $119,385.00 (HST included) for design and associated costs, and the total net project cost of $107,510.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $107,510.00 as approved in the 2020 and 2025 Capital Budgets and funded from a transfer from Property Taxes and the Facilities Reserve; 4. That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consultant pursuant to Request for Council Meeting Minutes December 15, 2025 Proposal No. RFP2025-21; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That Report ENG 21-25 be

Council Meeting Minutes December 15, 2025 WHEREAS, the Whitevale School House located at 3215 Sideline 28 was built in 1865 by Truman P. White and served as the community school house until 1966, after which it was converted into a private residence; And Whereas, the building was constructed in the Greek Revival style and has significant potential heritage value, including architectural value as a rare example of a large, well-designed country schoolhouse; associative value for its long- standing role in the education and growth of the Whitevale community; and contextual value for its contribution to the character of Whitevale Road and the Whitevale Heritage Conservation District; And Whereas, residents in the community would like to see this unique building and its history protected, with consideration for adaptive reuse; And Whereas, the building is currently vacant and has been subject to deterioration and vandalism; And Whereas, the City is aware that Infrastructure Ontario is currently reviewing the Whitevale School House to determine whether the property merits designation as a provincially significant heritage property; And Whereas, City of Pickering heritage staff have reviewed the historical significance of the property and recommend that it be designated under Part IV of the Ontario Heritage Act, recognizing that such designation is not legally enforceable on provincially owned lands; Now therefore be it resolved that the Council of The Corporation of the City of Pi

Whereas, the Seaton Trail is an important recreational and natural asset for the Hamlet of Whitevale, and residents of Pickering, Durham as well as used by people from across the Greater Toronto Area; And Whereas, the Region of Durham recognizes the Seaton Trail as part of its Activity Trail Network with the future connection to the Rouge Park and the City of Pickering recognizes the Seaton Trail in its City of Pickering Recreation & Parks Ten Year Plan (2024) noting the growing popularity and use of trails and highly desirable amenity as a valued community asset and destination; And Whereas, there has been a recent closure of the Seaton Trail between the Green River Trail Head (Highway 7) and the Whitevale Bridge (Whitevale Road); And Whereas, recently, Province of Ontario signage has been erected that indicates "Trail Closed" for this northern portion of the trail but there has been no information on this for area residents; And Whereas, the Ministry of Infrastructure has indicated that the north section of the Seaton Trail is in need of significant repairs, including work on 11 small foot bridges and associated stairs. The timeline for repairs has yet to be determined. The situation will be reassessed in the spring to explore potential funding availability for repairs, design, project management fees and contingencies, etc. In the meantime, signage remains in place to discourage public use of the trail due to its current condition; And Whereas, immediately north of Whiteva

That By-law Number 8216/25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Council Meeting Minutes December 15, 2025 Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That By-law 8222/25, to confirm the proceedings of the December 15, 2025 Council Meeting be approved.