Executive Committee

That Report CAO 10-25 regarding the Pickering Heritage & Community Centre Project Update be received; That staff be directed to issue a formal request to Durham Region Transit for the provision of a bus stop in proximity to the Pickering Heritage & Community Centre; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That Report CS 11-25 regarding Lest We Forget Remembrance Crosswalks Update be received for information.

That RFP2025-5 for Consulting Services for Mechanical Improvements at Chestnut Hill Developments Recreation Complex submitted by Bouthillette Parizeau Inc. (BPA) in the amount of $188,764.80 (net HST) or $209,615.00 (HST included) be accepted; That the total gross project cost of $420,640.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $378,799.00 (net of HST rebate), be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $378,799.00 to be funded from the Facilities Reserve, CCBF (FGT) and Property Taxes as approved in 2020 and 2022-2025 Capital Budgets; That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-5; and, That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto.

That the quotation submitted by Break Time Vending Services, in response to Request for Quotation No. Q2024-34 for Beverage Vending Machine Services Provider, offering commission of 54% of sales be accepted; That the Director, Community Services be authorized to execute a Vending Services Agreement with Break Time Vending Services; and, That the appropriate City officials be authorized to take the necessary actions as indicated in this report.

That the Mayor and City Clerk be authorized to execute the Licence Agreement for a five year term commencing July 1, 2025 and ending June 30, 2030 with Whitevale & District Residents’ Association for the operation of the Whitevale Arts & Culture Centre and the Whitevale Community Centre including the Mary Christian House, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, That the appropriate City officials be authorized to take necessary actions as indicated in this report.

That Report CS 15-25 regarding the City’s electric vehicle charging stations pilot project be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That the Mayor and City Clerk be authorized to execute the Licence Agreement for a two year term commencing July 1, 2025 and ending June 30, 2027 with Mt. Zion Community Centre Association for the operation of the Mt. Zion Community Centre, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, That the appropriate City officials be authorized to take the necessary actions as indicated in this report.

That the attached draft by-law be enacted to amend Schedule “14” to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering to provide for a Community Safety Zone on Liverpool Road, from Bushmill Street/Linwood Street to Halsey Lane; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.

That the attached draft by-law be enacted to amend Schedule “1”, No Stopping, and Schedule “2”, No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of stopping and parking restrictions on portions of Eyer Drive, Craighurst Court and Zents Drive; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.

That the City of Pickering enter into a Road Servicing Agreement with Ontario Power Generation Inc. to facilitate the design, approvals and construction for the rehabilitation of Sandy Beach Road from south of Bayly Street to Montgomery Park Road, and the reconstruction of Montgomery Park Road from Sandy Beach Road to approximately 400m east and south of McKay Road; That the Mayor and City Clerk are hereby authorized to execute the Road Servicing Agreement between the City of Pickering and Ontario Power Generation Inc. in substantially the same form as attached to this report, subject to revisions acceptable to the Director, Engineering Services, the Director, City Infrastructure and the Director, Corporate Services & City Solicitor; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That Report SUS 03-25 regarding an update on Local Enhancement and Appreciation of Forests Backyard Tree Planting program results, and the proposed extension be received; That the Mayor and City Clerk be authorized to execute a two-year extension to the joint agreement between the Region of Durham, the Local Enhancement and Appreciation of Forests organization, and participating municipalities, as set out in Attachment 1 of this report, to deliver the tree planting program from July 1, 2025, to June 30, 2027, subject to the terms and conditions satisfactory to Director, City Development & CBO, and Director, Corporate Services & City Solicitor; That appropriate City staff be directed to take the necessary actions as indicated in this report; and, That staff report back on program results and proposed next steps at the conclusion of the agreement term.

That Report SUS 04-25, regarding the 2024 Sustainable Pickering Year-in-Review, be received for information.

That the meeting be adjourned.

1. That RFP2025-5 for Consulting Services for Mechanical Improvements at Chestnut Hill Developments Recreation Complex submitted by Bouthillette Parizeau Inc. (BPA) in the amount of $188,764.80 (net HST) or $209,615.00 Executive Committee Meeting Minutes June 09, 2025 (HST included) be accepted; 2. That the total gross project cost of $420,640.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $378,799.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $378,799.00 to be funded from the Facilities Reserve, CCBF (FGT) and Property Taxes as approved in 2020 and 2022-2025 Capital Budgets; 4. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-5; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto.

1. That the quotation submitted by Break Time Vending Services, in response to Request for Quotation No. Q2024-34 for Beverage Vending Machine Services Executive Committee Meeting Minutes June 09, 2025 Provider, offering commission of 54% of sales be accepted; 2. That the Director, Community Services be authorized to execute a Vending Services Agreement with Break Time Vending Services; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report.

That Report CS 15-25 regarding the City’s electric vehicle charging stations pilot project be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Executive Committee Meeting Minutes June 09, 2025 Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

1. That the attached draft by-law be enacted to amend Schedule “14” to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering to provide for a Community Safety Zone on Liverpool Road, from Bushmill Street/Linwood Street to Halsey Lane; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Committee Meeting Minutes June 09, 2025