Executive Committee

That the Report FIN 15-25 regarding the results of the 2024 Year End Audit and Financial Statements (final), as submitted by Deloitte LLP, be received for information; That the 2024 draft Audited Consolidated Financial Statements for the City of Pickering be approved; and, That Deloitte LLP be reappointed to provide external auditing services to the City of Pickering for a three year term.

That the 2025 Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received; That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Engagement Letter, set out in Attachment 2 to this report, on behalf of the City; and, That Deloitte LLP be appointed in 2025 for the audit of the Municipal Service Corporation, Destination Pickering.

That Report BYL 03-25 regarding Toys for Tickets and Food for Fines Holiday Parking Fine Program be received; That parking tickets issued between Monday, November 24, 2025 through Tuesday, December 16, 2025 be eligible for the Toys for Tickets/Food for Fines program; That the Toys for Tickets/Food for Fines program be implemented from November 24, 2025 through December 16, 2025; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report CAO 16-25 regarding Lakeridge Health License Agreement Renewal be received; That the Mayor and City Clerk be authorized to execute the License Agreement with Lakeridge Health, set out in Attachment 1 to this report, for use of the Chestnut Hill Developments Recreation Complex Meeting Rooms 2 & 3, for the Chronic Obstructive Pulmonary Disease Community Exercise Clinic, subject to minor revisions as may be required by the Office of the CAO and the Director, Corporate Services & City Solicitor; and, That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report.

That Report CAO 17-25 regarding the agreement renewal for the DARS Inc. Shower Program be received; That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with DARS Inc., set out in Attachment 1 to this report, for use of the Chestnut Hill Developments Recreation Complex Arena Dressing Room shower facilities, subject to minor revisions as may be required by the Office of the CAO and the Director, Corporate Services & City Solicitor; and, That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report.

That Council approve a five-year renewal of systems furniture and related accessories supplied by Tayco Panelink Ltd. as an approved City-wide standard for furniture installations; and, That the appropriate City of Pickering officials be authorized to take the necessary actions indicated in this report.

That Report CS 27-25 regarding the Reciprocal Use of Facilities Agreement be received; That the Mayor and City Clerk be authorized to execute the Reciprocal Use of Facilities Agreement with the Durham District School Board, set out in Attachment 1 to this report to which the Durham District School Board will have use of City owned parks and facilities listed in Schedule A and the City of Pickering will have use of Durham District School Board owned schools and fields listed in Schedule B, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, That the appropriate City officials be authorized to take the necessary actions as indicated in this report.

That the quotation submitted by HR Path Canada in response to Request for Quotation No. Q2025-14 for Implementation of SuccessFactors Recruiting & Onboarding, in the amount of $96,672.00 (net HST) or $107,350.00 (HST included) be accepted; That the Director, Human Resources be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Quotation No. Q2025-14; That the Director, Finance & Treasurer be authorized to finance the net project cost of $96,672.00 from Capital Project C10800.2001 with $52,112.00 funded from Community Benefit Charges Reserve and $44,560 from Rate Stabilization Reserve; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report.

That Bralorne Trail within Plan 40M-2643 be assumed for public use; That works and services required by the Subdivision Agreement, dated December 31, 2017, within Plan 40M-2643, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; That Woodview Land Development Corporation be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2643; and, That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That Hollywood Court within Plan 40M-2302 be assumed for public use; That works and services required by the Subdivision Agreement, dated March 1, 2005, within Plan 40M-2302, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; That 711053 Ontario Inc. & 532503 Ontario Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2302; and, That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That the meeting be adjourned.

1. That the 2025 Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received; 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be Executive Committee Meeting Minutes October 06, 2025 authorized to sign the Engagement Letter, set out in Attachment 2 to this report, on behalf of the City; and, 3. That Deloitte LLP be appointed in 2025 for the audit of the Municipal Service Corporation, Destination Pickering.

1. That Report CAO 16-25 regarding Lakeridge Health License Agreement Renewal be received; 2. That the Mayor and City Clerk be authorized to execute the License Executive Committee Meeting Minutes October 06, 2025 Agreement with Lakeridge Health, set out in Attachment 1 to this report, for use of the Chestnut Hill Developments Recreation Complex Meeting Rooms 2 & 3, for the Chronic Obstructive Pulmonary Disease Community Exercise Clinic, subject to minor revisions as may be required by the Office of the CAO and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report.

1. That the quotation submitted by HR Path Canada in response to Request for Quotation No. Q2025-14 for Implementation of SuccessFactors Recruiting & Onboarding, in the amount of $96,672.00 (net HST) or $107,350.00 (HST included) be accepted; Executive Committee Meeting Minutes October 06, 2025 2. That the Director, Human Resources be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Quotation No. Q2025-14; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $96,672.00 from Capital Project C10800.2001 with $52,112.00 funded from Community Benefit Charges Reserve and $44,560 from Rate Stabilization Reserve; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report.