Council

That the minutes, Items 6.1 through 6.2, be approved.

That Corr. 04-25, from Principles Integrity, Integrity Commissioner for the City of Pickering, dated May 1, 2025, regarding the Integrity Commissioner’s Annual Report - City of Pickering, be received for information.

That Corr. 05-25, from Jesse St. Amant, Coordinator, Cultural Services, City of Pickering, dated May 26, 2025, regarding the Cultural Advisory Committee 2024 Year End Report & 2025 Work Plan, be received for information.

That Corr. 06-25, from Timothy Higgins, Accessibility Coordinator, City of Pickering, dated May 26, 2025, regarding the Accessibility Advisory Committee 2024 Year End Report & 2025 Work Plan, be received for information.

That Corr. 07-25 from Arnold Mostert, Manager, Landscape & Parks Development, City of Pickering, dated May 26, 2025, regarding the Waterfront Visionary Advisory Committee 2024 Year End Report and 2024 Proposed Work Plan, be received for information.

That Corr. 08-25, from Amelia Jaggard, Deputy Clerk, Town of Tillsonburg, dated April 15, 2025, regarding Tillsonburg Town Council Decision Letter - April 14, 2025 - Strong Mayor Powers, be received and endorsed.

That Corr. 09-25, from Luke Charbonneau, Mayor, Town of Saugeen Shores, dated April 14, 2025, regarding Opposition to Proposed Amendments to O.Reg. 530/22 to Expand Strong Mayor Powers, be received and endorsed.

That Corr. 10-25, from Michael Prue, Mayor, Town of Amherstburg, dated April 15, 2025, regarding Resolution# 20250414-011 - Opposition to Strong Mayor Designation for the Town of Amherstburg, be received and endorsed.

That Corr. 11-25, from Angela Toole, Acting Manager of Municipal Governance/Clerk, Town of Kingsville, dated April 16, 2025, regarding Opposition to Strong Mayor Powers – Proposed Amendments to O. Reg. 530/22, be received and endorsed.

That Corr. 12-25, from the Township of Rideau Lakes, dated April 16, 2025, regarding MSC (PW) Rec #78-2025 re: Strong Mayor Powers (for Council approval), be received and endorsed.

That Corr. 13-25, from Jamie McGarvey, Mayor, Town of Parry Sound, dated April 22, 2025, regarding Strong Mayor Powers, be received and endorsed.

That Corr. 14-25, from Jessica Walters, Clerk, Town of Greater Napanee, dated April 23, 2025, regarding Strong Mayor Powers, be received and endorsed.

That Corr. 15-25, from Karen Martin, Clerk, Township of Zorra, dated April 24, 2025, regarding Strong Mayor Powers, be received and endorsed.

That Corr. 16-25, form The Municipality of North Middlesex, dated April 23, 2025, regarding Resolution of Council, Expansion of Strong Mayor Powers, be received and endorsed.

That Corr. 17-25, from Joseph Malandruccolo, Director, Legal and Legislative Services/Clerk, Town of Essex, dated April 28, 2025, regarding Opposition to Strong Mayor Powers: Proposed Amendments to O. Reg. 530/22, be received and endorsed.

That Corr. 18-25, from Gary Serviss, Mayor, Town of Petawawa, dated April 29, 2025, regarding Proposed Amendments to O. Reg. 530/22 to Expand Strong Mayor Powers and Duties to Additional Municipalities, be received and endorsed.

That Corr. 19-25, from Kendra Webster, Legislative & Licensing Coordinator, Municipality of South Huron, dated April 30, 2025, regarding Proposed Amendments to O.Reg. 530/22 to Expand Strong Mayor Powers, be received and endorsed.

That Corr. 20-25, from Chandra Alexander, Manager of Corporate Services/Clerk, Municipality of Bluewater, date April 28, 2025, regarding Strong Mayor Powers, be received and endorsed.

That Corr. 21-25, from Jackie Mellon, Clerk, Town of Deep River, dated April 30, 2025, regarding Opposition to Strong Mayor Designation for the Town of Deep River in Response to the Province's Recent Proposal to Designate Deep River as a "Strong Mayor" Municipality, Effective May 1, 2025, be received and endorsed.

That Corr. 22-25, from Steven Dalley, Town Manager, Clerk/Treasurer, Town of Cobalt, dated May 1, 2025, regarding Opposition to Strong Mayor Designation for the Corporation of the Town of Cobalt, be received and endorsed.

That Corr. 23-25, from Tatiana Dafoe, Clerk, City of Stratford, dated May 1, 2025, regarding Resolution R2025-174 - Opposition to Strong Mayor Designation for the City of Stratford, be received and endorsed.

That Corr. 24-25, from Dianne Gould-Brown, Executive Assistant – Deputy Clerk, Town of Plympton-Wyoming dated April 30, 2025, regarding Strong Mayor Powers, be received and endorsed.

That Corr. 25-25, from Sarah Carter, Acting Clerk/Legislative Services Supervisor, Municipality of North Perth, dated May 8, 2025, regarding Opposition to Strong Mayor Powers in the Municipality of North Perth, be received and endorsed.

That Corr. 26-25, from Cayla Reimer, Deputy Clerk, Township of Springwater, dated May 8, 2025, regarding Resolution C195-2025 - Opposing Strong Mayor Powers, be received and endorsed.

That the main motions of Corr. 08-25 through Corr. 26-25 be amended by deleting the words "and endorsed" in each motion. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Corr. 08-25 through Corr. 26-25, regarding Opposing Strong Mayor Powers, be received.

That Report SUS 02-25, regarding the City of Pickering Community Climate Adaptation Plan 2025 – 2035, as set out in Appendix I, be endorsed; That recommendations from the Community Climate Adaptation Plan be considered, along with other municipal priorities, through future annual municipal plans and budget processes; That staff report back to Council on the progress of the Community Climate Adaptation Plan’s implementation at the end of year three, of the ten-year plan; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Report CLK 02-25 regarding the approval of voting methods for the 2026 Municipal Election be received; That both internet voting and paper ballots, using vote tabulators, be approved as the voting methods for the 2026 Municipal Election and any by-elections that may occur during the 2026-2030 Term of Council; That the draft By-law included as Attachment 1 to Report CLK 02-25 be approved and enacted; That the City Clerk be directed to proceed with a Request for Proposal for the approved voting methods and associated services, and report back to Council to award the contract to the most appropriate vendor(s); and, That appropriate City of Pickering officials be authorized to take the actions necessary to give effect to this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Council approve the updated Civic Awards Program Policy CUL 150, as set out in Attachment 1 to this report; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report.

That Report CS 05-25 regarding an update on waterfront paddle sport rental service on Frenchman’s Bay be received; That Council approve the inclusion of facilities to accommodate paddle sport rental services in the design of Beachfront Park Revitalization - Phase 2; and, That the appropriate City of Pickering officials be authorized to take the necessary action as indicated in this report.

That staff be directed to investigate the option to sell Green River Community Centre, with Infrastructure Ontario being offered the first right of refusal to purchase for $2.00 as per the original sales agreement (Attachment 1), and then to explore options to sell the facility, and report back to Council with recommendations in Q1, 2026; That staff be directed to investigate options to sell the former Greenwood Library back to the Durham District School Board first; and then to explore options to sell or lease the facility at a market rate and report back to Council with recommendations in Q1, 2026; That staff be directed to renew the management agreement for the Mount Zion Community Centre with the Mount Zion Community Centre Association for a two year term from July 1 2025 to June 30 2026 returning said agreement to Council in Q2, 2025 for endorsement; and to investigate options to reduce the net capital cost of Mount Zion Community Centre by selling the facility, or leasing the facility at a market rate and report back to Council with recommendations in Q1, 2026; That staff be directed to renew the management agreement for the Whitevale Community Centre and the Whitevale Arts and Culture Centre with the Whitevale and District Residents’ Association for a five-year term from July 1, 2025 to June 30, 2030 returning said agreement to Council in Q2, 2025 for endorsement; That City Heritage staff evaluate the Mount Zion Community Centre (School Section #13 Schoolhouse) and Gre

That Report FIR 04-25 regarding the Fire Department Establishing and Regulating By-law be received; That the draft By-law included as Attachment 1 to Report FIR 04-25 be approved and enacted; That By-Law 771/78 be repealed; and, That the appropriate City of Pickering officials be authorized to take such actions as are necessary to give effect to the recommendations in this report.

That Council take a short recess.

That Council approve the acceptance of $1,000,000 from Dorsay Developments Corporation in exchange for the naming rights of Pickering’s new community centre, (previously called the Pickering Heritage & Community Centre) to be called Dorsay Community Centre, in accordance with the naming rights agreement (Attachment 1); That Council approve the naming rights agreement between the City of Pickering and Dorsay Developments Corporation, set out in Attachment 1, subject to minor revisions acceptable to the Chief Administrative Officer and City Solicitor; That the Mayor and City Clerk be authorized to execute the naming rights agreement between the City of Pickering and Dorsay Developments Corporation; and, That the appropriate City of Pickering Officials be authorized to take necessary actions as indicated in this report. Note: The disposition of this matter was determined through the referral motion below: Resolution # 736/25 Moved By Councillor Nagy Seconded By Councillor Brenner That Report ECD 04-25 be

That the 2025 Asset Management Plan, set out in Attachment 1 to this report, be received; That Council endorse the use of the 2025 Asset Management Plan for financial planning purposes as it relates to the development of the Ten Year financial plan; and, That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That Report CAO 06-25 regarding the Seaton Recreation Complex & Library Project be received; That Council direct staff to complete additional design work for the Seaton Recreation Complex & Library at a cost not to exceed $250,000.00 funded from the project contingency that results in an alternative design and reduced project cost option not exceeding $200 million, and for the alternative design and reduced project cost option to be returned to Council in September, 2025; That naming rights for any part of the Seaton Recreation Complex & Library project be

That the Council Decision regarding Report CAO 06-25 be reconsidered. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 4 3 0 0 0

That Report CAO 07-25 regarding Hidden Disabilities Sunflower Program be received; That staff be directed to register the City of Pickering in the Hidden Disabilities Sunflower Program at the Corporate Membership Level; That the expense for the Hidden Disabilities Sunflower Program, be charged to account General - Equity, Diversity & Inclusion (502240.9750) and the expense not to exceed $7,000.00; and, That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That Report CAO 08-25 regarding the Pickering Anti-Black Racism Taskforce 2024 Year End Report and 2025 Workplan be received for information; That Council approve the 2025 3rd Annual Community event in celebration of the International Day for People of African Descent, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; That Council authorize staff to issue a park permit to the Pickering Anti-Black Racism Taskforce for the use of Esplanade Park, per CUL 070 Community Festivals and Events Policy, for the Community Event in celebration of the International Day for People of African Descent; and, That Council approve the Pickering Anti-Black Racism Taskforce-led 2025 Black Joy Holiday Market event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer.

That due to the remaining items of business on the agenda, the meeting be extended to allow Council to continue to meet beyond 11:00 p.m.

That the quotation submitted by Solar Roofing & Sheet Metal Ltd. in response to Second-Stage Request for Quotation No. RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof (D, D1, I4) and Skylight Replacement, in the amount of $1,496,177.00 (net HST) or $1,661,439.00 (HST included) be accepted; That the total gross project cost of $1,966,539.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $1,770,929.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $1,770,929.00 to be funded from the Facilities Reserve and CCBF (FGT) Oblg RF as approved in the 2024 and 2025 Capital Budgets; That the Director, Finance & Treasurer be authorized to approve consulting costs that may exceed $50,000.00 but not in excess of $65,000.00 to prevent any related risks of delays in construction; That the Director, Community Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with Solar Roofing & Sheet Metal Ltd. pursuant to Second Stage Request for Quotation No. RFQQ2025-5; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That the bid submitted by Icon Builders Inc. in response to Request for Tender No. T2025-6 for General Contracting Services for Redman House Restoration, in the amount of $592,070.21 (net HST) or $657,467.90 (HST included) be accepted; That the total gross project cost of $843,918.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $759,974.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $759,974.00 to be funded as approved in the 2018, 2021, 2022 and 2024 Capital Budget as follows: The sum of $121,289.00 to be funded by the Rate Stabilization Reserve; The sum of $516,560.00 to be funded by the GICB grant; The sum of $88,000.00 to be funded by the Facilities Reserve; The sum of $34,125.00 to be funded by Property Taxes; That the Director, Community Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with Icon Builders Inc. pursuant to Request for Tender No. T2025-6; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.

That the bid submitted by 1108575 Ontario LTD O/A Kon-Strutt Construction in response to Request for Tender No. T2025-4 for Asphalt Resurfacing on Various City Streets, in the amount of $2,509,862.00 (net HST) or $2,787,091.00 (HST included) be accepted; That the total gross project cost of $3,237,785.00 (HST included), including the tendered amount, geotechnical investigation reports, material testing, contingency and other associated costs, and the total net project cost of $2,915,727.00 (net of HST rebate) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $2,915,727.00 as approved in the 2025 Capital Budget from the Building Faster Fund (BFF) Reserve Fund, on the condition that the City receives the grant funding related to achieving its 2024 housing targets; and the default funding strategy would have the projects funded by a transfer from Roads & Bridges Reserve Fund; and, That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto.

That Council endorse the comments contained in Report PLN 12-25, as the City of Pickering detailed comments on the ERO Postings ERO 025-0461, ERO 025-0462, ERO 025-0463, 25-MMAH003; and, That Council authorize the Chief Administrative Officer to submit the Council endorsed comments on the identified ERO and Regulatory postings to the Ministry of Municipal Affairs and Housing website by the June 11 and 26, 2025, deadlines. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 2 0 0 0

WHEREAS individuals and families receiving income support through Ontario Works (OW) and the Ontario Disability Support Program (ODSP) are facing increasing challenges in meeting basic needs due to rising costs of living; And Whereas Statistics Canada notes that people with disabilities have a higher poverty rate and a lower rate of employment than the overall population; And Whereas the annual income support for Ontario Works is currently $8,796.00 and $16,416.00 for Ontario Disability Support Program. These supports have not increased sufficiently to keep up with inflation and the cost of living. Such costs are anticipated to continue increasing; And Whereas the low income measure for a single person in Greater Toronto Area is estimated to be approximately $27,343 annually, and the deep income poverty threshold is determined to be $20,508; And Whereas Food Banks, including our local Food Banks, provide a necessary service with increasing demands in our communities; And Whereas the Pickering Food Bank served 1,722 adults, and 1,054 children in February 2025; And Whereas food banks are already reducing their distribution capacity; and it is anticipated that due to developing economic circumstances, such as the current tariff war, there will be increased unemployment, increased food prices, and a heightened demand for food distribution, while donations continue to decline; And Whereas these economic trends will continue to erode the purchasing power of OW and ODSP recipients,

That By-law 8182/25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

That By-law 8183/25 be approved.

That By-law 8184/25 be approved.

That, regarding Minor Variance Application MV 12/25 by I. Syed, the City takes no further action with respect to the appeal of the decision of the Committee of Adjustment to the Ontario Land Tribunal submitted by I. Syed. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 4 3 0 0 0

That By-law 8185/25, to confirm the proceedings of the May 26, 2025, Council Meeting be approved.

That the meeting be adjourned.

That Corr. 04-25, from Principles Integrity, Integrity Commissioner for the City of Pickering, dated May 1, 2025, regarding the Integrity Commissioner’s Annual Report - City of Pickering, be received for information. Council Meeting Minutes May 26, 2025

1. That Report SUS 02-25, regarding the City of Pickering Community Climate Adaptation Plan 2025 – 2035, as set out in Appendix I, be endorsed; 2. That recommendations from the Community Climate Adaptation Plan be considered, along with other municipal priorities, through future annual municipal plans and budget processes; 3. That staff report back to Council on the progress of the Community Climate Adaptation Plan’s implementation at the end of year three, of the ten-year plan; and, 4. That the appropriate officials of the City of Pickering be authorized to take the Council Meeting Minutes May 26, 2025 necessary actions as indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0

Council Meeting Minutes May 26, 2025 1. That staff be directed to investigate the option to sell Green River Community Centre, with Infrastructure Ontario being offered the first right of refusal to purchase for $2.00 as per the original sales agreement (Attachment 1), and then to explore options to sell the facility, and report back to Council with recommendations in Q1, 2026; 2. That staff be directed to investigate options to sell the former Greenwood Library back to the Durham District School Board first; and then to explore options to sell or lease the facility at a market rate and report back to Council with recommendations in Q1, 2026; 3. That staff be directed to renew the management agreement for the Mount Zion Community Centre with the Mount Zion Community Centre Association for a two year term from July 1 2025 to June 30 2026 returning said agreement to Council in Q2, 2025 for endorsement; and to investigate options to reduce the net capital cost of Mount Zion Community Centre by selling the facility, or leasing the facility at a market rate and report back to Council with recommendations in Q1, 2026; 4. That staff be directed to renew the management agreement for the Whitevale Community Centre and the Whitevale Arts and Culture Centre with the Whitevale and District Residents’ Association for a five-year term from July 1, 2025 to June 30, 2030 returning said agreement to Council in Q2, 2025 for endorsement; 5. That City Heritage staff evaluate the Mount Zion Commu

That Report ECD 04-25 be

1. That the 2025 Asset Management Plan, set out in Attachment 1 to this report, be received; 2. That Council endorse the use of the 2025 Asset Management Plan for financial planning purposes as it relates to the development of the Ten Year financial plan; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Council Meeting Minutes May 26, 2025 Councillor Robinson X Results 6 1 0 0 0

1. That Report CAO 08-25 regarding the Pickering Anti-Black Racism Taskforce 2024 Year End Report and 2025 Workplan be received for information; 2. That Council approve the 2025 3rd Annual Community event in celebration of the International Day for People of African Descent, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to Council Meeting Minutes May 26, 2025 the Director, Community Services and the Chief Administrative Officer; 3. That Council authorize staff to issue a park permit to the Pickering Anti-Black Racism Taskforce for the use of Esplanade Park, per CUL 070 Community Festivals and Events Policy, for the Community Event in celebration of the International Day for People of African Descent; and, 4. That Council approve the Pickering Anti-Black Racism Taskforce-led 2025 Black Joy Holiday Market event, per ADM 040 Committees and Taskforces of Council Policy, and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer.

1. That the quotation submitted by Solar Roofing & Sheet Metal Ltd. in response to Second-Stage Request for Quotation No. RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof (D, D1, I4) and Skylight Replacement, in the amount of $1,496,177.00 (net HST) or $1,661,439.00 (HST included) be accepted; 2. That the total gross project cost of $1,966,539.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $1,770,929.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $1,770,929.00 to be funded from the Facilities Reserve and CCBF (FGT) Oblg RF as approved in the 2024 and 2025 Capital Budgets; Council Meeting Minutes May 26, 2025 4. That the Director, Finance & Treasurer be authorized to approve consulting costs that may exceed $50,000.00 but not in excess of $65,000.00 to prevent any related risks of delays in construction; 5. That the Director, Community Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with Solar Roofing & Sheet Metal Ltd. pursuant to Second Stage Request for Quotation No. RFQQ2025-5; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report.