Special Council

That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice that is subject to solicitor-client privilege and to consider matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise and resume into the open session of the Regular Meeting of Council.

That Report CS 20-26 regarding the Architectural Consulting Services for Design and Construction Contract Administration of Major Renovations at Chestnut Hill Developments Recreation Complex O’Brien Arena be received; That the proposal submitted by CS&P Architects Inc. in response to Request for Proposal No. RFP2026-6 for Architectural Consulting Services for Design and Construction Contract Administration of Major Renovations at Chestnut Hill Developments Recreation Complex O’Brien Arena, in the amount of $584,102.40 (net HST) or $648,620.00 (HST included) be accepted; That the total gross project cost of $924,204.00 (HST included), including the amount of the proposal, contingency, and other associated costs, and the total net project cost of $832,274.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $832,274.00 to be funded from the Canada Community Building (FGT) Reserve Fund, Casino Reserve and Facilities Reserve as approved in the 2026 Capital Budget; That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consultant pursuant to Request for Proposal No. RFP2026-6; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report CS 21-26 regarding the Licence Agreement for use of space at Centennial Park between the City of Pickering and the Pickering Ajax Italian Social Club be received; That the Mayor and City Clerk be authorized to execute the Licence Agreement with the Pickering Ajax Italian Social Club as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services and City Solicitor; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report ENG 13-26 regarding the Detailed Design of Michell Bridge Replacement Project be received; That the proposal submitted by Keystone Bridge Management Inc. in response to Request for Proposal No. RFP 2026-7 Consulting Services for Michell Bridge Replacement, in the amount of $220,615.55 (HST included) or $198,671.14 (net HST) be accepted; That the total gross project cost of $276,578.00 (HST included), including the proposal fee amount, a contingency, and other associated costs, and the total net project cost of $249,067.00 (net of HST) be approved; That Council authorize the Director, Finance & Treasurer to finance the net project cost of $249,067.00 (net HST) by a transfer from the OCIF Fund as approved in the 2025 Capital Budget; That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP 2026-7; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Council authorize the City’s external solicitor to finalize and execute the Minutes of Settlement on terms consistent with this confidential memo, on the City’s behalf, to resolve the appeal of the Parkland Dedication By-law.

That By-law 8282/26 be adopted save and except that the following be added as a new Item 5.1(m): “(m) commenced by a Member”. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1

That By-law 8283/26, to confirm the proceedings of the July 23, 2026 Council Meeting be approved.

That the meeting be adjourned.

1. That Report CS 21-26 regarding the Licence Agreement for use of space at Centennial Park between the City of Pickering and the Pickering Ajax Italian Special Council Meeting Minutes July 23, 2026 Social Club be received; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement with the Pickering Ajax Italian Social Club as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services and City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

1. That Report ENG 13-26 regarding the Detailed Design of Michell Bridge Replacement Project be received; 2. That the proposal submitted by Keystone Bridge Management Inc. in response to Request for Proposal No. RFP 2026-7 Consulting Services for Michell Bridge Replacement, in the amount of $220,615.55 (HST included) or $198,671.14 (net Special Council Meeting Minutes July 23, 2026 HST) be accepted; 3. That the total gross project cost of $276,578.00 (HST included), including the proposal fee amount, a contingency, and other associated costs, and the total net project cost of $249,067.00 (net of HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $249,067.00 (net HST) by a transfer from the OCIF Fund as approved in the 2025 Capital Budget; 5. That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP 2026-7; and, 6. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

Special Council Meeting Minutes July 23, 2026 That By-law 8283/26, to confirm the proceedings of the July 23, 2026 Council Meeting be approved.