Executive Committee

That Report CAO 01-26, regarding Corporate Strategic Plan 2025 Annual Progress Report, be received for information.

That Report CLK 01-26 regarding Amendments to the Records Retention By-law and Updates to Records and Privacy Policies be received; That the draft Records Retention By-law and Schedule included as Attachment 1 to this report be approved and enacted; That the draft ADM 060 Records Management Policy included as Attachment 2 to this report be approved; That the draft ADM 050 Municipal Freedom of Information and Protection of Privacy Policy included as Attachment 3 to this report be approved; That the draft by-law to designate the City Clerk as the Head under the Municipal Freedom of Information and Protection of Privacy Act , included as Attachment 4 to this report, be approved and enacted; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report CS 01-26 regarding the City of Pickering’s Recreation & Parks Ten Year Plan Annual Report be received for information.

That Castle Hill Court within Plan 40M-2660 be assumed for public use; That works and services required by the Subdivision Agreement, dated June 19, 2018, within Plan 40M-2660, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; That Frontdoor Developments (Pickering) Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2660; and, That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That Frontier Court within Plan 40M-2654 be assumed for public use; That works and services required by the Subdivision Agreement, dated February 5, 2019, within Plan 40M-2654, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; That Marshall Homes (Copperfield) Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2654; and, That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That the meeting be adjourned.

Executive Committee Meeting Minutes January 12, 2026 That the meeting be adjourned.