Special Council

That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider matters pertaining to a proposed or pending acquisition or disposition of land by the municipality; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council rise and resume into the open session of the Special Meeting of Council.

That the confidential direction provided to staff through Report LEG 05-25, be approved.

That the confidential direction provided to staff through the confidential memorandum from the Director, Corporate Services & City Solicitor, be approved.

That the confidential direction provided to staff through the confidential memorandum from the Director, Economic Development & Strategic Projects, be approved.

That the Report of the Integrity Commissioner, dated August 5, 2025, as contained in Corr. 36-25, pertaining to Councillor Robinson be received; That in accordance with the Integrity Commissioner’s Report recommendations, the salary remuneration paid to Councillor Robinson be suspended for a period of 90 days starting on September 22, 2025 and ending on December 20, 2025; That the following process be followed in the event the CAO forms the opinion that disparaging remarks have been made by Councillor Lisa Robinson toward staff in meetings of Council or one of its committees, or on Youtube, which warrant intervention by the Integrity Commissioner: An allegation of breach is brought to the attention of the Integrity Commissioner by the CAO that Councillor Robinson, in either a meeting of Council or one of its committees, or in a posting on YouTube, has made comments about staff that fall into one or more of the following categories: is overtly harassing; is unjustifiably critical or disrespectful to identifiable staff members; impugns staff’s credibility, impartiality, or integrity; If the Integrity Commissioner forms a prima facie (‘on its face’) opinion that the allegation would, if the facts prove to be true, form a breach of the Code of Conduct, the Integrity Commissioner will compile a Preliminary Findings Report (PFR) and share the PFR with Councillor Robinson, with the requirement that the Councillor respond within 14 days with a submission in respect of the findings ma

WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of member municipalities on policy and program matters that fall within federal jurisdiction; And Whereas, FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the united voice required to carry the municipal message to the federal government; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: Endorses Councillor Mara Nagy to serve as a committee member on committees of FCM’s Board of Directors, for the period starting in June 2025 and ending at the end of the current Council Term on November 14, 2026; That the City assumes all costs associated with Councillor Nagy attending FCM’s committee meetings or other relevant FCM Board-related meetings, and such costs shall be covered in accordance with Policy ADM 190, Council Compensation Policy; and, That a copy of this resolution be forwarded to FCM.

That Report ECD 06-25 from the Director, Economic Development & Strategic Projects regarding the proposed amendment to the Right of First Refusal (ROFR) Agreements entered into pursuant to the Agreements of Purchase and Sale for: 5.28 acres sold to Shirva Investment and Developments Corporation (PIN 26402-0159); 1.12 acres sold to 10466921 Canada Inc. (PIN 26402-0158), both of which are now amalgamated as Unity Hub Industrial Park Ltd., be received; That Staff be authorized to replace the existing ROFR Agreements with the new ROFR Agreement attached to this report, provided that Unity Hub Industrial Park Ltd., executes and registers on title an Amending Agreement with His Majesty the King in Right of Ontario as represented by the Minister of Infrastructure substantially in the form attached to this report; That the Mayor and City Clerk be authorized to execute the attached new ROFR Agreement (Attachment 2) with Unity Hub Industrial Park Ltd. with an additional 2.5 years to commence construction of new buildings on the said lands; and, That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

That Council approve retaining the services of the Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, as an Exception in accordance with Purchasing Policy 010, Appendix 1, item 8; That the proposal submitted by Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, in the amount of $150,096.00 (net HST) or $166,675.00 (HST included be accepted; That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; That the total gross project cost of $183,343.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $165,106.00 (net HST) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $165,106.00 as follows: The sum of $82,553.00 available budget in capital project C10572.2404 as approved in the 2025 Parks Capital Budget to be funded by a transfer of funds from Development Charges City Share Reserve Fund; The sum of $82,553.00 available budget in capital project C10572.2404 as approved in the 2025 Parks Capital Budget to be

That Report FIN 12-25 regarding Amendment to Development Charges By-law 8190/25 - Demolition Credit Proof of Payment Requirement be received; That Council approve an amendment to the Development Charges By-law 8190/25 to waive the requirement for proof of prior DC payment in the calculation of demolition credits, for demolitions occurring between July 1, 2025 and December 31, 2026; That Council enact the Amending Development Charges By-law as set out in Attachment 1 of this report; and, That the appropriate City officials be authorized to take the actions necessary to implement these recommendations.

That Quotation submitted by John Bear Buick GMC Limited, in response to Request for Quotation No. Q2025-7 for the Supply & Delivery of Various Trucks with Attachments in the amount of $319,864.00 (net HST) or $355,195.00 (HST included) be accepted; That the total gross project cost of $355,195.00 (HST included), and that the total net project cost of $319,864.00 (net of HST rebate) be approved; That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $319,864.00 as provided for in the 2025 Capital Budget as follows: The sum of $319,864.00 to be funded from the Vehicle Replacement Reserve Fund; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.

That the quotation submitted by Turf Care Products in response to Request for Quotation No. RFQQ2025-10 the amount of $542,483.00 (net HST) or $602,403.00 (HST included) be accepted; That the total gross project cost including estimated tariffs of $602,403.00 (HST included), and that the total net project cost of $542,483.00 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the total net project of $542,483.00 as follows: That the sum of $225,000.00 as approved in the 2025 Capital Budget be increased to $271,241.50 and be funded from the Equipment Reserve Fund for the Wide Area Mower replacement; That the sum of $225,000.00 as approved in the 2025 Capital budget be increased to $271,241.50 and be funded from Development Charges – Parks and Recreation Reserve for the new Wide Area Mower; and, That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto.

That By-law Number 8199/25 be approved.

That By-law 8200/25, to confirm the proceedings of the August 12, 2025 Council Meeting be approved.

That the meeting be adjourned.

1. That the Report of the Integrity Commissioner, dated August 5, 2025, as contained in Corr. 36-25, pertaining to Councillor Robinson be received; 2. That in accordance with the Integrity Commissioner’s Report recommendations, the salary remuneration paid to Councillor Robinson be suspended for a period of 90 days starting on September 22, 2025 and ending on December 20, 2025; Special Council Meeting Minutes August 12, 2025 3. That the following process be followed in the event the CAO forms the opinion that disparaging remarks have been made by Councillor Lisa Robinson toward staff in meetings of Council or one of its committees, or on Youtube, which warrant intervention by the Integrity Commissioner: a. An allegation of breach is brought to the attention of the Integrity Commissioner by the CAO that Councillor Robinson, in either a meeting of Council or one of its committees, or in a posting on YouTube, has made comments about staff that fall into one or more of the following categories: i. is overtly harassing; ii. is unjustifiably critical or disrespectful to identifiable staff members; iii. impugns staff’s credibility, impartiality, or integrity; b. If the Integrity Commissioner forms a prima facie (‘on its face’) opinion that the allegation would, if the facts prove to be true, form a breach of the Code of Conduct, the Integrity Commissioner will compile a Preliminary Findings Report (PFR) and share the PFR with Councillor Robinson, with the requirement that the Counci

1. That Report ECD 06-25 from the Director, Economic Development & Strategic Projects regarding the proposed amendment to the Right of First Refusal (ROFR) Agreements entered into pursuant to the Agreements of Purchase and Sale for: a. 5.28 acres sold to Shirva Investment and Developments Corporation (PIN 26402-0159); b. 1.12 acres sold to 10466921 Canada Inc. (PIN 26402-0158), both of which are now amalgamated as Unity Hub Industrial Park Ltd., be received; 2. That Staff be authorized to replace the existing ROFR Agreements with the new ROFR Agreement attached to this report, provided that Unity Hub Industrial Park Ltd., executes and registers on title an Amending Agreement with His Majesty the King in Right of Ontario as represented by the Minister of Infrastructure substantially in the form attached to this report; 3. That the Mayor and City Clerk be authorized to execute the attached new ROFR Agreement (Attachment 2) with Unity Hub Industrial Park Ltd. with an additional 2.5 years to commence construction of new buildings on the said lands; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report.

1. That Council approve retaining the services of the Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, as an Exception in accordance with Purchasing Policy 010, Appendix 1, item 8; 2. That the proposal submitted by Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, in the amount of $150,096.00 (net HST) or $166,675.00 (HST included be accepted; 3. That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 4. That the total gross project cost of $183,343.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $165,106.00 (net HST) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $165,106.00 as follows: a. The sum of $82,553.00 available budget in capital project C10572.2404 as approved in the 2025 Parks Capital Budget to be funded by a transfer of funds from Development Charges City Share Reserve Fund; b. The sum of $82,553.00 available budget in capital project C10572.2404 as approved in the 2025 Parks

1. That the quotation submitted by Turf Care Products in response to Request for Quotation No. RFQQ2025-10 the amount of $542,483.00 (net HST) or $602,403.00 (HST included) be accepted; 2. That the total gross project cost including estimated tariffs of $602,403.00 (HST included), and that the total net project cost of $542,483.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project of $542,483.00 as follows: a. That the sum of $225,000.00 as approved in the 2025 Capital Budget be increased to $271,241.50 and be funded from the Equipment Reserve Fund for the Wide Area Mower replacement; b. That the sum of $225,000.00 as approved in the 2025 Capital budget be increased to $271,241.50 and be funded from Development Charges – Parks and Recreation Reserve for the new Wide Area Mower; and, 4. That the appropriate City of Pickering officials be authorized to take the Special Council Meeting Minutes August 12, 2025 necessary actions to give effect hereto.