Council

That the minutes, Items 6.1 through 6.6, be approved.

That Corr. 16-26, from Jeffrey A. Abrams and Janice Atwood, Co-Principals, Principles Integrity, Integrity Commissioner for the City of Pickering, dated September 2026, regarding the 2026 Integrity Commissioner’s Periodic Report - City of Pickering, be received for information.

That Report ENG 18-26 regarding the City Centre Transportation Master Plan Study be received; That the Draft City Centre Transportation Master Plan dated August 2026 be endorsed in principle; That all new development or redevelopment applications in the City Centre TMP Study Area demonstrate alignment with the recommendations of the City Centre Transportation Master Plan; That the recommendations from the Draft City Centre Transportation Master Plan be considered, along with all other municipal priorities, through future annual municipal plans and budget processes; That a copy of this resolution and Report ENG 18-26 be forwarded to William Holmes, General Manager, Durham Region Transit, John Presta, Commissioner of Works, Regional Municipality of Durham, and Michael Lindsay, President and CEO, Metrolinx; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report EC 06-26 of the Executive Committee Meeting held on September 8, 2026, Items 10.2 through 10.15 be adopted.

That Report PLN 18-26 regarding the City Initiated Zoning By-law Application A 04/26 be received; That Zoning By-law Amendment Application A 04/26, to facilitate the development of the Seaton Recreation Complex & Library at the southeast corner of Alexander Knox Road and Burkholder Drive, be approved, and that the draft Zoning By-law Amendment, as set out in Attachment 1 to Report PLN 18-26, be finalized and forwarded to Council for enactment; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report PLN 19-26 regarding the City of Pickering 2025 Annual Housing Monitoring Report be received for information.

That Report FIN 13-26 regarding the 2025 Year End Audit and Financial Statements (Final) be received for information.

That Report FIN 14-26 regarding the 2026 Year End Audit (Interim) be received for information; That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Engagement letter, set out in Attachment 2 of this report, for the City of Pickering; That the additional audit costs, estimated not to exceed $10,000 related to the migration of “SAP S/4 HANA Fiori (version 1909)” to SAP HANA Fiori version (2025) be approved; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report CAO 12-26 regarding a Memorandum of Understanding between the City of Pickering and Mississaugas of Scugog Island First Nation for the development of a Consultation Protocol for the Northeast Pickering Secondary Plan area be received; That the Mayor and Clerk be authorized to execute the draft Memorandum of Understanding between the City of Pickering and Mississaugas of Scugog Island First Nation for the development of a Consultation Protocol for the Northeast Pickering Secondary Plan area, as set out in Attachment 1 to this Report; That staff be authorized to collaborate with Mississaugas of Scugog Island First Nation in the development of a Consultation Protocol for the Northeast Pickering Secondary Plan area as set out in sections 2 to 5 of the draft Memorandum of Understanding; That staff, and the City’s representatives, be authorized to participate at the Negotiation Table as set out in section 6 of the draft Memorandum of Understanding; That the draft Consultation Protocol be finalized and provided to Council for approval within 120 days of the execution of the draft Memorandum of Understanding; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report CAO 13-26 regarding the Construction of Dorsay Community & Heritage Centre Project Update be received for information.

That Report CS 28-26 regarding Commissioning and CAN/ULC S1001 Integrated Testing Coordinator Services for Seaton Recreation Complex & Library be received; That the proposal submitted by CFMS Consulting Inc. in response to Request for Quotation No. Q2026-34 for Commissioning and CAN/ULC S1001 Integrated Testing Coordinator Services for Seaton Recreation Complex & Library , in the amount of $206,019.34 (HST included) or $185,526.80 (net HST) be accepted; That the total gross project cost of $230,741.00 (HST included), including the amount of the proposal, contingency, and other associated costs, and the total net project cost of $207,790.01 (net HST) be approved; That the Director, Finance & Treasurer be authorized to finance the net project cost of $207,790.01 to be funded from the DC - Parks & Recreation Services Reserve Fund - $164,443.54, DC - Library Reserve Fund - $38,842.74 and Seaton FIA Reserve Fund - $4,513.73; That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Quotation No. Q2026-34; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

That Report PLN 20-26 regarding the Heritage Permit Application HP 03-26 be received; That Heritage Permit Application HP 03/26 for 3230 North Road to permit the construction of a detached accessory structure consisting of an open timber-framed carport with an enclosed garden shed at one end, substantially in accordance with the architectural drawings as provided in Attachment 2 to Report PLN 20-26, be approved; and, That the appropriate officials of the City of Pickering be authorized to the actions necessary to implement the recommendation in this report.

That Report PLN 21-26 regarding the Heritage Permit Application HP 04-26, be received; That Heritage Permit Application HP 04/26 for the conservation and adaptive reuse of the east wing of Thistle Ha’, 1860 7th Concession Road, including its conversion to an additional dwelling unit, structural and interior alterations, removal and partial reuse of the historic brick bake oven and masonry ash pit, and exterior alterations including replacement doors and new skylights, as generally shown in the Heritage Permit application and supporting drawings, be approved; That Council endorse the updated Statement of Cultural Heritage Value or Interest and Heritage Attributes for 1860 7th Concession Road, as outlined in Attachment 5 of this report; That Council authorize staff to proceed with the amendment of Designation By-law 2140/86 in accordance with Section 30.1 of the Ontario Heritage Act , to incorporate the updated Statement of Cultural Heritage Value or Interest and Heritage Attributes; That staff be authorized to undertake the statutory notice requirements prescribed under Section 30.1 of the Ontario Heritage Act ; and, That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report.

WHEREAS , the PROBUS Pickering Millennium Club (PROBUS Millennium) was established in July 2026 as Pickering’s third Probus Club and is part of a global organization of more than 4,000 clubs, including 255 Canadian clubs with over 38,000 members. Since beginning in Canada in 1987, Probus Clubs have provided retired and semi-retired people with opportunities to stay active, keep their minds engaged, and connect socially with other retirees in the community; And Whereas , PROBUS has been very popular in Pickering, with two existing groups: PROBUS Pickering and PROBUS Lakeside. PROBUS policy limits each group to 500 members, after which a new group is formed. In July 2026, a third Pickering group, PROBUS Pickering Millennium, was established and now has over 300 members; And Whereas , the City of Pickering has provided approximately $4,000.00 annually to each Pickering PROBUS Club through its Community Grants Fund to offset costs such as the booking of City of Pickering rooms for regular meetings and events; And Whereas , PROBUS Millennium was formed in July 2026 after the City of Pickering had approved its 2026 Budget and Community Grants. The City’s Community Grant Policy requires recipients to have been established for at least one year; therefore, PROBUS Millennium would likely be ineligible for the 2026 and 2027 Community Grants process; And Whereas , PROBUS Millennium may become eligible for the Community Grant process in future years; Now therefore be it resolved that, no

WHEREAS , PARA Marine Search & Rescue has provided decades of dedicated marine search and rescue services to the Pickering community and the surrounding waters of Lake Ontario; And Whereas , the organization and its volunteers demonstrate an enduring commitment to public safety, emergency response, and the protection of residents, boaters, and visitors who enjoy Pickering’s waterfront; And Whereas , PARA Marine Search & Rescue is celebrating its 60th anniversary in 2027, marking six decades of volunteer service, dedication, training, and commitment to saving lives on the water; And Whereas , PARA Marine Search & Rescue has worked collaboratively in the development of a commemorative plaque celebrating its 60th anniversary and has confirmed its support for the initiative; And Whereas , a commemorative plaque would provide lasting recognition from the City of Pickering and for residents and visitors to the waterfront of PARA Marine Search & Rescue’s history and its significant contribution to the Pickering community; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the CAO: That staff work with PARA Marine Search & Rescue to develop a commemorative plaque and/or info board recognizing the organization’s 60 years of service to Pickering and the surrounding community; That a location in the vicinity of Millennium Square be identified for the commemorative plaque and/or info board, acceptable to City staff and

WHEREAS , further to the City's email of January 21, 2026 regarding approval of the City of Pickering Community Grant in the amount of $3,000.00 for Whitevale District Residents’ Association (WDRA) to be used for the annual 2026 Whitevale Spring Festival, I am pleased to report that the WDRA successfully hosted the annual Spring Festival on May 23, 2026; And Whereas , despite the challenges, the festival was a vibrant display of community spirit, featuring children’s activities, local artisans, a fresh produce market, an artist talk, Greek BBQ supporting St. Joseph’s of Arimathea Church, and free musical entertainment enjoyed by all who attended; And Whereas , the WDRA has requested that considering the extraordinary circumstances and the significant unplanned costs required to ensure the event could continue, the WDRA and Spring Festival organizers respectfully request that the City of Pickering review the building permit and inspection fees and consider refunding these charges. These fees contributed to total festival expenses exceeding both the budgeted amount and the Community Grant, and a refund would meaningfully support the continued success of this important community event; And Whereas , the Mayor’s 2026 Current Budget was adopted on December 29th, 2025. Please be advised that the Mayor’s 2026 Current Budget includes a City of Pickering Community Grant in the amount of $3,000.00 for WDRA to be used for the annual 2026 Whitevale Spring Festival, which includes: park r

That By-law Numbers 8286/26 through 8291/26 be approved.

That By-law 8292/26, to confirm the proceedings of the September 21, 2026 Council Meeting be approved.

That the meeting be adjourned.